Senior Document Manager (m/f/d)

TIS GmbH; Berlin; On-site; EUR 65,000 - 90,000; Full time

Job summary

T.I.S. GmbH is seeking a Senior Document Manager to lead the project-wide document management lifecycle, from creation through approval, distribution, filing and archiving to final handover.

You will act as the central interface between project management, PMO, internal departments and external partners, ensuring high-quality documentation and efficient project communication. The role involves implementing DMG systems across international onshore/offshore projects.

Qualifications

• Completed vocational training or degree in document management, information technology or a comparable field.
• At least 5 years of professional experience in large infrastructure or industrial projects.
• Proven experience with DMG systems and virtual project rooms.
• Strong organisational skills and structured thinking.
• Strong communication skills and a team-oriented approach.
• High sense of responsibility when handling sensitive information.

Responsibilities

• Set up and develop project-specific document management systems (e.g. Aconex, SharePoint, ThinkProject).
• Analyse framework conditions, interfaces and guidelines.
• Design processes for creation, review, approval, distribution and archiving.
• Collaborate with project management, technical departments and QA.
• Define roles, tools, templates, structures and filing logic.
• Prepare templates, DMG guidelines, project instructions and reports.
• Train project teams with presentations and how-to guides.
• Quality control of incoming and outgoing documents, and tracking of deadlines and workflows.
• Administering the document management system (user management, access rights, system maintenance).
• Coordinate as-built documentation and handover to the corporate archive.
• Interface management with external partners (e.g. suppliers).
• Ensure compliance with standards (e.g. ISO 9001).

Skills

Organisational skills

Communication skills

Team orientation

Responsibility

Education

Completed vocational training or degree in document management or information technology

Tools

Aconex

SharePoint

ThinkProject

Job description

We're Hiring: Senior Document Manager (m/f/d)

Offshore Wind | Onshore & Offshore Projects | Permanent Position

T.I.S. GmbH has been a specialised consulting and service company in offshore wind energy for over 20 years. We support international clients in the planning, execution and quality assurance of complex energy projects and work with leading companies in the industry.

To strengthen our team, we are looking for a Senior Document Manager (m/f/d) who runs documentation processes professionally and acts as the central interface within the project.

Role

As Senior Document Manager (m/f/d), you are responsible for planning, implementing and controlling project-specific, fit-for-purpose document management (DMG) across the entire document lifecycle - from creation through approval, distribution, filing and archiving to final handover.

You act as the central interface between project management, PMO, internal departments and external partners, and make a key contribution to documentation quality and efficient project communication.

Your Tasks

• Setting up, maintaining and further developing a project-specific document management system (e.g. Aconex, SharePoint, ThinkProject)
• Analysing framework conditions, requirements, internal and external interfaces and guidelines
• Designing processes for the creation, review, approval, distribution and archiving of documents
• Working closely with project management, technical departments and quality assurance
• Defining and documenting roles, tools, templates, structures and filing logic
• Preparing templates, DMG guidelines, project instructions and reports
• Training project teams (e.g. presentations, how-to guides)
• Quality control of incoming and outgoing documents, and tracking of deadlines and workflows
• Administering the document management system (user management, access rights, system maintenance)
• Coordinating as-built documentation and handover to the corporate archive
• Interface management with external partners (e.g. suppliers)
• Ensuring compliance and documentation in line with applicable standards (e.g. ISO 9001)

Your Profile

• Completed vocational training or degree in document management, information technology or a comparable field
• At least 5 years of professional experience in large infrastructure or industrial projects
• Proven experience in implementing and using common DMG systems and virtual project rooms
• Strong organisational skills and structured thinking
• Strong communication skills and a team-oriented approach
• High sense of responsibility when handling sensitive information

What We Offer

• Permanent position with a growing, specialised company
• Involvement in international onshore and offshore energy projects
• Collaboration with top players in the offshore wind industry
• Long-term prospects, responsibility and room to shape your role