Project Administrator (m/f/d)

Progressive; Hamburg; Hybrid; EUR 45,000 - 60,000; Full time

Job summary

Progressive in Hamburg is seeking an experienced Project Administrator to support a long-term offshore wind project. The role combines on-site work with the possibility of remote days, involves MS 365 tools, and requires coordination of meetings, documentation, and onboarding of new team members.

The contract is long-term through 30 June 2027 with an extension option, 40 hours per week, starting ASAP, located in Hamburg.

Qualifications

• Several years of experience as a Project Administrator, Project Coordinator, Project Assistant, or PMO Support.
• Experience supporting complex projects.
• Strong knowledge of Microsoft 365, particularly Teams, Outlook, PowerPoint, and SharePoint.
• Structured and proactive way of working.
• Excellent organizational and communication skills.
• Confident working in an international environment.
• Fluent English skills, both written and spoken.
• Experience in infrastructure, energy, industrial, or large-scale projects is advantageous.

Responsibilities

• Independently organize and coordinate administrative project activities.
• Set up and maintain project structures in Microsoft Teams and SharePoint.
• Create and manage project mailboxes, distribution lists, and folder structures.
• Coordinate schedules and manage meetings.
• Prepare, organize, and follow up on meetings.
• Create agendas, presentations, meeting minutes, and project documentation.
• Support the onboarding of new project team members.
• Process purchase requisitions, invoices, and payment workflows.
• Manage project documentation and correspondence.
• Organize workshops, events, and team activities.

Skills

Organizational skills

Communication

Proactive work style

PMO experience

Structured working

Tools

Microsoft Teams

SharePoint

Outlook

PowerPoint

Job description

Project Administrator (m/f/d) Offshore Wind Project | Hamburg | ASAP

For a long-term major project in the renewable energy sector, we are looking for an experienced Project Administrator (m/f/d) to support the project team in Hamburg.

Key Facts

• Start: ASAP
• Duration: Until June 30, 2027, with option for extension
• Workload: 40 hours per week
• Location: Hamburg
• Work Model: 3 days on-site, 2 days remote possible

Responsibilities

• Independently organize and coordinate administrative project activities
• Set up and maintain project structures in Microsoft Teams and SharePoint
• Create and manage project mailboxes, distribution lists, and folder structures
• Coordinate schedules and manage meetings
• Prepare, organize, and follow up on meetings
• Create agendas, presentations, meeting minutes, and project documentation
• Support the onboarding of new project team members
• Process purchase requisitions, invoices, and payment workflows
• Manage project documentation and correspondence
• Organize workshops, events, and team activities

Requirements

• Several years of experience as a Project Administrator, Project Coordinator, Project Assistant, or PMO Support
• Experience supporting complex projects
• Strong knowledge of Microsoft 365, particularly Teams, Outlook, PowerPoint, and SharePoint
• Structured and proactive way of working
• Excellent organizational and communication skills
• Confident working in an international environment
• Fluent English skills, both written and spoken
• Experience in infrastructure, energy, industrial, or large-scale projects is advantageous

Nice to Have

• Experience in offshore wind, energy, or infrastructure projects
• Knowledge of invoice processing and procurement/order management processes
• PMO experience