Senior Corporate Secretary - CDD (M/F)

Banque Internationale à Luxembourg (BIL); Menningen; Vor Ort; EUR 60.000 - 80.000; Vollzeit

Zusammenfassung

A leading European financial institution is seeking a Corporate Secretary in Rheinland-Pfalz, Germany. The role requires ensuring the proper organization and documentation of management meetings, particularly the Executive Committee. Candidates should have a Master's degree in Law, at least 4 years of relevant experience, and be proficient in English and French. The position offers a chance to participate in diverse projects within a focus on corporate governance and compliance. Applicants must demonstrate integrity and discretion.

Leistungen

Challenging projects

Career development opportunities

Commitment to diversity and inclusion

Qualifikationen

• 4+ years' experience in a similar role, ideally in a financial institution.
• Integrity, loyalty, and discretion are required.
• Ability to work independently and handle stress.

Aufgaben

• Ensure proper organization and documentation of management meetings.
• Prepare and deliver necessary documents for meetings.
• Draft accurate minutes for Executive Committee meetings.

Kenntnisse

Minute taking

Knowledge of corporate governance

English proficiency

French proficiency

MS Office skills

Organizational skills

Communication skills

Ausbildung

Master's degree in Law

Jobbeschreibung

Founded in 1856, Banque Internationale à Luxembourg is the oldest multi‑business bank in the Grand Duchy. From its foundation, the BIL has always played an active role in the development of the Luxembourg economy. It currently operates in retail, private and corporate banking, as well as on major capital markets. Employing more than 2 000 people, BIL is present in the financial hotspots that are Luxembourg, Switzerland, and China.
As a major player in Luxembourg's finance industry and as a signatory of the UN Principles of Responsible Banking, BIL is committed to handing over a responsible and sustainable bank to future generations.

Your next challenge

The Corporate Governance Department ("CGD") consists in promoting and reinforcing good corporate governance across BIL and the BIL Group by ensuring compliance with statutory and regulatory obligations as well as good practice. The team is in charge of managing shareholder matters, organising shareholder meetings, as well as preparing and minuting the BIL corporate bodies' meetings (e.g. Board of Directors, Board Committees, Management Board/Executive Committee) and decisions. They also monitor the activities of BIL Group subsidiaries, branches and representatives' offices from a corporate governance perspective and provide corporate and administrative support to BIL Group entities.

To reinforce this team, we are currently looking for a Corporate Secretary for a period of one year.

Mission

Ensure the proper organisation, preparation and documentation of BIL management bodies' meetings, with a particular focus on the Executive Committee, taking place on a weekly basis.

Main responsibilities

• Ensure the proper preparation of BIL's Executive Committee (e.g. agendas, support documents, technical facilities etc.) and timely delivery of the necessary documents for those meetings.
• Draw up complete and accurate minutes of the Executive Committee meetings he/she attends and ensure timely delivery of final minutes.
• Create and update the pending items/open issues list for the BIL Executive Committee and ensure proper coordination of follow‑up actions.
• Draft and update corporate governance rules with a particular focus on the governance framework of the executive management of the Bank.
• Assist with the preparation and amendment of organisational regulations, allocation of authority documents and corporate governance guidance.
• Assist in the design and content of the annual report and other reports of the Bank particularly in the areas on corporate governance.
• Provide legal advice and support in areas of corporate law and corporate governance.
• Assist the Head of Corporate Governance and the Secretary General in all its missions.

Requirements

• Master's degree in Law, ideally in the field of Corporate or Banking matters.
• Minimum of 4 years' experience in a similar role, ideally within a financial institution.
• Excellent knowledge of English and French (ideally native English).
• Experienced with minute taking and management of corporate affairs.
• Integrity, loyalty and discrete personality.
• Team player with "hands‑on" mentality.
• Self‑motivated and results driven by adopting a proactive approach.
• Great commitment and high flexibility.
• Knowledge/experience in the fields of corporate law, corporate governance and banking matters.
• Highly organised with excellent skills to handle multiple tasks.
• Strong oral and written communication skills.
• High sense of confidentiality.
• Strong ability to work independently and handle stress.
• MS Office.

BIL offers a broad range of challenging projects and a huge choice of career paths. We will assist you in finding the one that best meets your skills and expectations. Your personal development is our priority and we greatly encourage you to dive into different business areas for the broadest possible experience.

BIL is firmly of the opinion that diversity & inclusion contribute towards increasing the collective performance of the Bank. We are committed to creating a culture of inclusion that encourages individual development with equal opportunities for all.

NB: The selected candidate will be asked to provide an extract from the criminal record (no.3) as evidence of integrity and justified with regard to the specific needs of the position to be filled. Other documents will be collected, to the extent legally permitted, to perform background checks.