People & Office Operations Manager – Part-time

Jobtailor; München; Vor Ort; EUR 42.000 - 65.000; Vollzeit

Zusammenfassung

Jobtailor in Munich is seeking an Office & Operations professional to ensure an organized, efficient office and to actively shape our culture while supporting the employee lifecycle. You will manage relationships with service providers, handle administrative recruiting processes, coordinate cross‑department workflows, and own health and safety procedures in alignment with local regulations.

Fluency in English and German is required.

Qualifikationen

• Education: Completed degree or vocational training in a relevant field.
• Experience: 2+ years in office management, HR, finance, or operations.
• Safety know-how: Occupational health & safety experience is a plus; training provided if absent.
• Mindset: Analytical thinking and proactive problem solving.
• Attention to detail: Reliable documentation and record keeping.
• Tech: Proficient MS Office, including Excel, with data trackers and reports.
• Languages: English and German; German essential for authorities and safety regulations.

Aufgaben

• Organize and run a smooth, efficient office.
• Maintain relationships with service providers and support the employee lifecycle.
• Support people and operations: handle requests, recruiting admin, invoice cycle, and cross‑department workflows.
• Own health & safety procedures and coordinate with external safety specialists and certifications.
• Core competencies include effective cross‑department workflows and safety compliance.

Kenntnisse

Analytical thinking

Proactive problem solving

Attention to detail

MS Office (Excel)

Data tracking

English/German communication

Ausbildung

Degree or vocational training in business/HR/facility management

Tools

MS Office

Excel

Jobbeschreibung

Responsibilities

• Office & Culture Management: Ensure an organized, efficient office that runs smoothly; maintain strong relationships with service providers; actively shape company culture and support the entire employee lifecycle.
• People & Operations Support: Track and respond to employee requests; ensure smooth administrative recruiting processes; manage the invoice cycle; and maintain cross-departmental workflows.
• Health & Safety: Own office safety procedures; coordinate with external occupational safety specialists; and maintain required certifications and compliance.

Requirements

• Education: Completed degree or vocational training in a relevant field (e.g., business administration, HR, facility management, or similar).
• Experience: 2+ years of experience in office management, HR, finance, or operations.
• Safety Know-how: Experience with occupational health & safety is a plus — if not present, training and certification will be provided.
• Mindset: Analytical thinking and a proactive, problem-solving approach.
• Attention to Detail: Careful and reliable work style, especially regarding documentation and record keeping.
• Tech Skills: Proficient MS Office skills, including Excel — comfortable working with data, trackers, and reports.
• Languages: Strong communication skills in English and German; German is essential for interacting with local authorities and managing safety regulations.

Core Competencies

Demonstrates expertise in office management and operations, with a strong focus on health and safety compliance. Proficient in managing employee lifecycle processes and maintaining effective cross-departmental workflows.