HR & Office Management Specialist

Jobtailor; München; Vor Ort; EUR 42.000 - 62.000; Vollzeit

Zusammenfassung

Jobtailor in Munich seeks a versatile HR/Office professional to own onboarding, contracts, and HR documentation, while maintaining Kenjo and assisting payroll. You will coordinate with providers, support employees on daily HR matters, and ensure German compliance.

The role also covers running the Munich office, handling deliveries and vendor relations, organizing events, and supporting cross-country documentation and invoicing processes.

Qualifikationen

• At least 2 years of relevant experience in HR, office management, operations, finance, payroll, or a comparable function.

Aufgaben

• Own the end-to-end onboarding process for new hires.
• Draft and manage employment contracts, references, and people-related documents.
• Maintain and optimize Kenjo, our HR system.
• Support payroll preparation and coordinate with external providers.
• Support employees on day-to-day HR matters such as attendance, leave, and general queries.
• Support the preparation and delivery of training.
• Help ensure HR processes stay compliant with German employment law, working with external advisors where needed.
• Own the day-to-day running of our Munich office, keeping it organized, well-stocked, and functioning.
• Manage post, deliveries, supplies, and relationships with office vendors.
• Plan and organize team events.
• Support communication with external service providers and consultants.
• Support documentation for product registration in other countries.
• Manage payments and invoice collection.
• Help maintain orderly financial and operational documentation.

Kenntnisse

HR

Office Management

Operations

Finance

Payroll

German language

English language

Ausbildung

Completed degree or vocational training (Ausbildung)

Tools

Google Sheets

Microsoft Office

Kenjo HR System

Jobbeschreibung

Responsibilities

• Own the end-to-end onboarding process for new hires
• Draft and manage employment contracts, references, and people-related documents
• Maintain and optimize Kenjo, our HR system
• Support payroll preparation and coordinate with external providers
• Support employees on day-to-day HR matters such as attendance, leave, and general queries
• Support the preparation and delivery of training
• Help ensure HR processes stay compliant with German employment law, working with external advisors where needed
• Own the day-to-day running of our Munich office, keeping it organized, well-stocked, and functioning
• Manage post, deliveries, supplies, and relationships with office vendors
• Plan and organize team events
• Support communication with external service providers and consultants
• Support documentation for product registration in other countries
• Manage payments and invoice collection
• Help maintain orderly financial and operational documentation

Requirements

• At least 2 years of relevant experience in HR, office management, operations, finance, payroll, or a comparable function
• Completed degree or vocational training (Ausbildung) — all fields welcome!
• Based in Munich, or able to work on-site in our Munich office
• Near-native German proficiency. Much of the documentation and communication is conducted in German, including interactions with German-speaking authorities and stakeholders
• Excellent English skills for communication within our international team
• A hands-on, ownership mindset. You take care of what needs doing and keep things running without being asked
• Strong organizational skills and meticulous attention to detail
• Comfortable working with digital tools and spreadsheets (e.g. Google Sheets, Microsoft Office) and HR systems