Business Process & Office Manager (part-time)

Jobtailor; Berlin; Vor Ort; EUR 13.392 - 20.088; Teilzeit

Zusammenfassung

Jobtailor in Berlin is seeking an ambitious part-time Office & HR Support assistant to help run daily operations, manage office systems, and support the People & Process Manager.

You will coordinate onboarding, track leave requests, organize team events, and assist with internal surveys and communications. Fluency in German and English is essential, with a proactive, detail-oriented mindset.

This role requires at least 20 hours per week in a fast-paced, collaborative environment.

Qualifikationen

• Completed degree in business administration, quality management, psychology, human resources, or a related field OR completed vocational training as a management assistant

Aufgaben

• Support system administration and tool management, including administrative tasks for Wrenly
• Track and manage team inventory and office supplies
• Order beverages, snacks, and office supplies, ensuring the office is well‑stocked and runs smoothly
• Manage the team birthday calendar and other recurring organizational tasks
• Support basic administrative and compliance tasks, including leave tracking and time‑off requests
• Provide ad‑hoc administrative support for the People & Process Manager
• Support the onboarding process for new employees
• Assist in organizing and executing team events
• Plan, conduct, and analyze internal surveys and, where appropriate, take action based on the results

Kenntnisse

Organizational skills

German & English communication

Proactive mindset

Stakeholder management

Time management

Ausbildung

Degree in business administration / HR / psychology

Tools

Wrenly

Jobbeschreibung

Responsibilities

• Support system administration and tool management, including administrative tasks for Wrenly
• Track and manage team inventory and office supplies
• Order beverages, snacks, and office supplies, ensuring the office is well‑stocked and runs smoothly
• Manage the team birthday calendar and other recurring organizational tasks
• Support basic administrative and compliance tasks, including leave tracking and time‑off requests
• Provide ad‑hoc administrative support for the People & Process Manager
• Support the onboarding process for new employees
• Assist in organizing and executing team events
• Plan, conduct, and analyze internal surveys and, where appropriate, take action based on the results

Requirements

• Completed degree in business administration, quality management, psychology, human resources, or a related field OR completed vocational training as a management assistant
• Strong organizational skills with an eye for detail and the ability to manage multiple tasks simultaneously
• Proactive mindset with the ability to take ownership of recurring processes and small projects
• Excellent communication skills in German and English
• Interest in HR, office management, organizational development, operational excellence, and team dynamics
• Strong interpersonal skills and confidence when working with various stakeholders, including senior leadership
• Solution‑oriented approach with the ability to ask relevant questions and drive progress
• Availability for at least 20 hours per week and motivation to work in a dynamic, fast‑paced environment

Core Competencies

Demonstrates strong organizational skills and attention to detail while managing multiple administrative tasks and supporting HR processes. Proficient in communication in both German and English, with a proactive approach to office management and team dynamics.

Tools & Technologies

• Wrenly