Office Manager (m/w/d) — Part-Time

Synaptikon GmbH; Berlin; Vor Ort; EUR 17.000 - 22.000; Teilzeit

Benefits dieser Stelle

BVG ticket

Urban Sports Club membership

Zusammenfassung

Synaptikon GmbH in Berlin is seeking a reliable Office Assistant for part-time mornings to support daily operations. The role is on-site, Monday through Friday, 4 hours per day, with potential to grow into a full-time position as the team expands.

Responsibilities include office organization, supplies management, basic compliance tasks, and assisting with audits and documentation for certifications. The candidate should be based in Berlin and fluent in English, with a valid EU B license and a

Qualifikationen

• At least 1 year of experience in a similar position.
• Fluency in English is a must; German is a plus.
• Valid EU drivers license category B.
• Based in Berlin and available on-site Monday–Friday for at least 4 hours/day.

Aufgaben

• Office organization: Keep the office space functional and well organized, including daily checks of incoming mail and packages.
• Supplies & inventory: Purchase and manage office supplies.
• Compliance: Help keep the office space in line with relevant regulations and requirements such as Occupational Safety.
• General support: Proactively spot issues or gaps around the office and take care of them, including requests for repairs or furniture moves.
• Storage: Coordinate and perform drop off and pick up of items in the company storage, located outside the office.
• Support in audited business documentation needed for the organization’s certifications as a medical device manufacturer.
• Contribute to task execution in Business, Growth, and Marketing projects.

Jobbeschreibung

Your mission

We are looking for a reliable and proactive Office Assistant to support the daily operations of our Berlin office on a part-time basis, with the potential to grow into a full-time role over time. You'll be on-site Monday through Friday mornings, keeping our office running smoothly, organized, and compliant, from purchasing processes and setup of work stations, handling daily requests from team to external mail evaluation and follow-ups with responsible teams.

Schedule:Monday–Friday, mornings, 4 hours/day (part-time to start, with potential to grow into a full-time position)

• Office organization:Keep the office space functional and well organized on a day-to-day basis, incl. daily checks of incoming mail and packages.

• Supplies & inventory:Purchase and manage office supplies.

• Compliance:Help keep the office space in line with relevant regulations and requirements such as Occupational Safety.

• General support:Proactively spot issues or gaps around the office and take care of them proactively, including requesting repairs, furniture removal, etc.

• Storage:Coordinate and perform drop off and pick up of items in our company storage, located outside the office.

• Support in our auditedbusiness documentationneeded for the organization’s certifications as a medical device manufacturer

• Contribute to task execution in Business, Growth, and Marketing projects

Your profile

• At least 1 year of experience in a similar position.

• Valid EU drivers license category B

• Based in Berlin and available on-site Monday–Friday for at least 4 hours/day.

• Fluency in English is a must; German is a plus.

• Discretion in handling confidential information.

• Reliable - do what you say and say what you do, push through to completion

• Agile and efficient when it comes to executing tasks.

• Proactive - able to assess situations in the office on your own and deal with them.

• Communicative and friendly, with good interpersonal skills.

Why us?

• Work on something thattruly creates value for people
• Make asignificant impact on a platform used by millions worldwide
• Take onmeaningful, exciting projects instead of routine corporate or agency work
• Helprevolutionize health and education systems through technology and innovation
• Enjoyflexible working hours (core hours: 9:30–16:30 CET)
• Receive aBVG ticket to support sustainable and convenient commuting
• Access anUrban Sports Club membership for your well-being and work-life balance
• Be part of anopen, supportive culture that values learning, growth, and collaboration