Office Manager / Receptionist (m/f/d)

Caseware; Düsseldorf; Vor Ort; EUR 30.000 - 40.000; Teilzeit

Zusammenfassung

A leading Fintech company in Düsseldorf is seeking an Office Manager & Receptionist to ensure the smooth operation of the office and provide administrative support. This part-time role (30+ hours per week) requires relevant office experience and strong communication skills. Join a dynamic team and contribute to a positive workplace environment.

Leistungen

Opportunity to work for a growing global SaaS leader

A culture that promotes independence and innovation

Design working spaces for creativity and strategy

Qualifikationen

• Relevant experience in office administration or executive support.
• Solid understanding of procurement and vendor coordination.
• Excellent verbal and written communication skills.

Aufgaben

• Ensure smooth daily office operations and a professional work environment.
• Provide administrative support to employees and manage office supplies.
• Organize and coordinate client visits and internal company events.

Kenntnisse

Office administration

Customer service

Time management

Communication skills

Jobbeschreibung

Overview

Caseware is one of Canada's original Fintech companies, having led the global audit and accounting software industry for over 30 years, with more than 500,000 users across 130 countries and available in 16 languages. We note that Caseware is used by 36,000 accounting and audit professionals on LinkedIn.

As Office Manager & Receptionist at Caseware Germany, you will take on a highly visible, front-facing role, ensuring that our office runs smoothly and remains a welcoming place for employees, clients, and visitors. You will oversee office operations, provide administrative support, and contribute to a professional and positive workplace experience. This role is offered on a part-time basis (minimum 30 hours per week) with the option of full-time employment.

Responsibilities

• Office & Reception
• Ensure smooth daily office operations and a professional work environment.
• Welcome, greet, and assist visitors, clients, and business partners.
• Coordinate office facilities, supplies, and external service providers.
• Manage office supplies, monitor inventory, and handle procurement processes.
• Oversee compliance with safety and security requirements (fire safety, access control, alarm systems).
• Provide remote support for the Stuttgart office from the Düsseldorf headquarters.

• Administrative Support
• Serve as the central contact person for employees regarding office-related and administrative matters.
• Organize parking spaces, access cards, and storage facilities.
• Support cost tracking and assist with invoice processing for office operations.
• Collaborate closely with People Operations on internal communication and employee events.

• Events & Client Care
• Organize and coordinate client visits, business lunches, and external meetings.
• Assist with planning and execution of internal company events and employee gatherings.
• Contribute to a positive employee and client experience through professional and service-oriented support.

What you'll bring

• Relevant experience in office administration, executive support, or a similar role.
• Solid understanding of procurement, vendor coordination, facility operations, and customer service.
• Excellent written and verbal communication skills in a professional environment.
• High attention to detail combined with a structured and solution-oriented way of working.
• Strong time management, organizational, and project coordination skills.
• Proactive self-starter with a sense of ownership, able to provide quick solutions while keeping long-term objectives in mind.
• Flexibility and occasional willingness to travel to Stuttgart if required.
• Ability to handle multiple priorities in a fast-paced, deadline-driven environment.
• Collaborative mindset, comfortable working with colleagues at all levels, including direct interaction with the Managing Director.

What's in it for you

• Opportunity to work for a growing global SaaS leader company
• The excitement of a start-up, with the stability and resources of a 30-year old company
• A culture that promotes independence, innovation, trust, and accountability
• Exciting tasks in an innovative environment with highly motivated colleagues who are already looking forward to your impulses
• Interact with all aspects of the business - grow your career in an agile, fast-paced environment
• Design working spaces which allow you to be creative, innovative and strategize for the future
• Be yourself and grow! We value equity, inclusion, and belonging and create a safe space for diverse perspectives and insights.

About Caseware

Caseware's cutting-edge software products are meticulously designed for accounting firms, corporations, and governments. Our teams are continually collaborating, innovating, and building upon our existing suite of products. With a customer-focused mindset, we are building technology that is shaping what the future of audits, financial reporting, and financial data analytics will look like. With a recent strategic investment from Hg Capital in 2020, Caseware is now in its next major growth phase as we double down on the people and products that have made Caseware so successful to date.

One of Caseware's core values is Many Voices, One Team and with that in mind, we're dedicated to building teams as diverse as our customers in an equitable and inclusive way. We welcome and encourage candidates of all backgrounds to apply. Should you require accommodations or have any questions at any point during the application or interview process, please e-mail our People Operations team at [e-mail].

Background Check

Candidates successful in obtaining an offer will complete a background check through Certn.co, typically including Identity Verification and Criminal Record Check. Executives and Senior Managers may undergo a Soft Credit Check. Candidates residing in the Netherlands and Germany are excluded from background checks via Certn.co.

Security and Fraud

Caseware takes the security of candidates seriously. All legitimate communications will come from @caseware.com addresses and our open positions are listed on reputable job boards and our website. We will NEVER ask for payment or financial information. If you receive an unsolicited job offer, proceed with extreme caution.