Office Manager & Management Assistant

Lotus Bakeries, Milan; Baar; Vor Ort; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

A leading food company headquartered in Baar is seeking a dynamic Management Assistant & Office Manager. This role demands a proactive individual who is key to ensuring smooth office operations and providing executive support. Responsibilities include managing office operations, supporting HR processes, planning events, and facilitating internal communications. Ideal candidates should have 3–5 years of relevant experience, fluency in both German and English, and proficiency in Microsoft Office. Join a vibrant workplace committed to sustainability and team spirit.

Leistungen

Delicious branded snacks

Collaborative team environment

Modern workspace

Culture valuing passion and team spirit

Qualifikationen

• 3–5 years of relevant experience in office management or executive assistance.
• Ability to maintain a structured and detail-oriented approach.
• Experience in an international or fast-paced environment.

Aufgaben

• Oversee daily office functions and maintain supplies.
• Liaise with building management for facility requests.
• Organize internal meetings and company events.
• Support onboarding and offboarding processes.
• Assist with internal communications and company initiatives.
• Provide executive support including travel arrangements.
• Prepare reports and ensure data confidentiality.
• Identify process improvement opportunities.

Kenntnisse

Office management

Executive assistance

Fluency in German

Fluency in English

Proficiency in Microsoft Office

Digital collaboration tools

Event planning

HR coordination

Process improvement

Ausbildung

Higher vocational education or equivalent

Tools

Microsoft Office Suite

Jobbeschreibung

Are you a dynamic, service-oriented professional with a passion for creating smooth operations and a vibrant workplace culture? At our headquarters in Baar, Switzerland, we’re looking for an enthusiastic Management Assistant & Office Manager to be the heartbeat of our office. In this dual-role, you’ll be the go-to person for everything from executive support and travel coordination to office management and HR collaboration. If you're highly organized, proactive, and thrive in a fast-paced environment where no two days are the same, we’d love to meet you.

As our Management Assistant & Office Manager, you are key point of contact for our employees and you play a pivotal role in ensuring our office runs like clockwork while supporting our executive team.Your responsibilities will include:

• Office Operations: Oversee daily office functions, maintain supplies, manage vendor relationships, and ensure a welcoming, well-organized workspace
• Facility Management: Liaise with building management, handle maintenance requests, and ensure compliance with health and safety standards
• Event Planning: Organize internal and external meetings, workshops, and company events—from meeting scheduling to logistics, catering and follow-up
• HR Collaboration: Support onboarding and offboarding processes, maintain employee records, assist with HR communications, and help coordinate team activities
• Communication & Culture: Act as a point of contact for internal communications, support company-wide initiatives, and help foster a collaborative and inclusive environment
• Executive Support: Provide proactive assistance to the Executive team, including calendar management, meeting coordination, travel arrangements, and expense reporting
• Document & Data Management: Prepare reports, presentations, and internal documentation; ensure confidentiality and accuracy in all administrative tasks
• Process Improvement: Identify opportunities to streamline workflows, improve administrative systems, and enhance overall efficiency
• Ad Hoc Projects: Take ownership of special assignments and cross-functional projects that contribute to the company’s strategic goals

Profile

We’re looking for someone who combines professionalism with cordiality, and precision with flexibility. Ideally, you’ll bring:

• A completed higher vocational education (commercial apprenticeship, bachelor or similar)
• At least 3–5 years of relevant experience in office management, executive assistance, or administrative coordination—preferably in an international or fast-paced environment
• Fluency in German and English, both written and spoken, is essential, Swiss German is a plus
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort with digital collaboration tools
• A structured, detail-oriented approach with the ability to juggle multiple priorities and deadlines

"The most rewarding aspect of working at Lotus is the open exchange of diverse ideas and collaborative spirits, both in formal meetings and during our casual lunchtime chats. The atmosphere is one of constant growth, learning, and collegiality."

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Offer

We’re a purpose-driven company committed to sustainability and innovation. At our Baar headquarters, you’ll find a collaborative team, a modern workspace, and a culture that values passion, team spirit and open dialogue. And of course, on top of that, you can enjoy delicious branded snacks every day!If this sounds like your next career move, we’d love to hear from you. Send us your CV and a short cover letter telling us why you’re the perfect fit for this role.

Do you want to be part of a terrific team with the ambition to create small momentsof happiness every day? Meet our people, discover their unique skills and get excitedto join them in a great work environment.