Office Coordinator - Part time opportunity - 20/30 hours per week

Skills Coalition; München; Vor Ort; EUR 38.000 - 46.000; Teilzeit

Zusammenfassung

Skills Coalition in Munich is seeking an Office Coordinator for a part-time, on-site role. The position is a 6-month contract, ~30 hours per week, with regular onsite attendance in Munich to maintain a professional and welcoming office environment.

You will support day-to-day office operations, visitors, post handling, supplies, and coordinate with external providers while assisting HR and onboarding activities. Proficiency in MS Office and fluent German are required.

Qualifikationen

• Experience in office coordination/office administration or similar role.
• Strong organisational and coordination skills.
• Proactive and practical approach to problem-solving.
• Excellent communication and interpersonal skills.
• Professional, friendly and service-focused demeanor.
• Ability to prioritise tasks and manage deadlines.
• Strong attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Fluent written and spoken German; good English.

Aufgaben

• Coordinate daily operation of the Munich office.
• Welcome visitors and manage visitor access procedures.
• Handle incoming/outgoing post, parcels, couriers and deliveries.
• Order office supplies and refreshments; manage workplace essentials.
• Coordinate external suppliers, contractors and service providers.
• Arrange meeting rooms, catering and practical support for meetings/events.
• Track signatures, certificates and official documentation.
• Liaise with authorities, insurers and external organisations as needed.
• Support fleet, vehicle and insurance administration.
• Maintain accurate office records and documentation.
• Assist with workplace health and safety activities.
• Support onboarding and offboarding processes.
• Assist with HR policies and procedures implementation.
• Provide general administrative support to managers and HR.

Kenntnisse

Fluent German

English communication

Organizational skills

Problem solving

Interpersonal skills

Multitasking

Attention to detail

Discretion with confidential info

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Jobbeschreibung

Munich, Germany

Part-Time, approximately 30 hours per week

6-Month Contract

Onsite

Are you an organised, proactive professional who enjoys keeping an office running smoothly?

Office Coordinator

We are recruiting on behalf of our client for an experienced Office Coordinator to support the day-to-day operation of their Munich office. This is a varied and hands-on role where you will help create a professional, welcoming and well-organised environment for employees, visitors and internal teams.

The position is offered on an initial six-month contract and requires regular onsite attendance in Munich.

What You Will Be Doing

As Office Coordinator, you will take responsibility for a broad range of office, team and administrative activities, including:

• Coordinating the daily operation of the Munich office.
• Welcoming visitors and managing visitor access procedures.
• Handling incoming and outgoing post, parcels, couriers and deliveries.
• Ordering office supplies, refreshments and other workplace essentials.
• Coordinating external suppliers, contractors and service providers.
• Arranging meeting rooms, catering and practical support for meetings and office events.
• Tracking signatures, certificates and official documentation.
• Liaising with authorities, insurance providers and external organisations when required.
• Supporting fleet, vehicle and insurance administration.
• Maintaining accurate office records, files and documentation.
• Assisting with workplace health and safety activities.
• Supporting employee onboarding and offboarding.
• Assisting with the implementation of office and HR policies and procedures.
• Providing general administrative support to managers, teams and the HR function.

Requirements

What We Are Looking For

You will be reliable, approachable and comfortable managing several priorities in a busy office environment.

The successful candidate will ideally have:

• Previous experience in office coordination, office management, team assistance, administration or a similar role.
• Strong organisational and coordination skills.
• A proactive and practical approach to problem-solving.
• Excellent communication and interpersonal skills.
• A professional, friendly and service-focused manner.
• The ability to prioritise tasks and manage competing deadlines.
• Strong attention to detail.
• The ability to handle confidential information with discretion.
• Good working knowledge of Microsoft Outlook, Word, Excel and PowerPoint.
• Fluent written and spoken German.
• Good written and spoken English