Office Administration Coordinator (w/m/d) - 1 year limited

MINTH GROUP; Unterschleißheim; On-site; EUR 42,000 - 54,000; Full time

Benefits offered by this job

Participation in international projects

Pleasant working atmosphere

Corporate benefits

Job summary

An international organization in Unterschleißheim is seeking an Office Administration Coordinator to manage office and administrative tasks, including travel arrangements and event organization. Candidates should possess excellent English and German language skills, with a minimum of 2-3 years of relevant experience. The role requires strong interpersonal and communication skills, with the ability to work independently and as part of a team. Join this dynamic environment and contribute to a pleasant working atmosphere while participating in international projects.

Qualifications

• At least 2-3 years of related work experience preferred.
• Self-directed individual who can meet deadlines.
• Driving license is a must.
• Must possess a driving license and a proactive, detail‑oriented mindset.

Responsibilities

• Supervise office and administrative activities.
• Manage pool car and travel arrangements.
• Organize company events like Christmas party and festivals.
• Process daily incoming and outgoing mail.
• Organize company apartment related arrangements and travel logistics as needed.

Skills

Excellent English

Excellent German

Chinese language skills

Interpersonal skills

Communication skills

Motivational skills

Job description

We are currently looking for an Office Administration Coordinator (w/m/d) to join our Munich team. In this role, you will supervise all office and administrative activities, including pool car management, travel coordination, office supplies, office maintenance, and the organization of company events.

Start Date: April 2026

This is a fixed-term position for one year, covering maternity leave.

In this role, you are expected to be responsible for:

• Admin Budget plan
• Monthly, quarterly and yearly admin department expense statistic and analysis
• Admin process optimization and cost down
• Event organization such as Christmas party, Octoberfest and Chinese new year, dragon boat festival …etc and other out-going events
• Company pool car management, including contracts, schedule, maintenance, repairing etc.
• Travel management: booking the train and flight ticket, hotel, rental car
• Process daily incoming and outgoing mail
• Provide general support for office including general filing, and office supply ordering
• Manage the cleaning staff and guide their work to keep the whole office clean and tidy
• Maintain coffee machine and dishwasher daily
• Create and order business cards for staff
• Company apartment management: contract, move in and move out arrangement
• Other Office Admin related tasks

Following qualifications and abilities are expected for this role:

• Language: Excellent English & German in written and verbal, Chinese language skills is a plus
• Working experience: at least 2-3 years , related work experiences preferred
• Work independently and as part of a collaborative team
• Ability to work on multiple tasks simultaneously
• Requires strong interpersonal, communication, motivational skills
• Self-directed individual who will meet deadlines and attention to details
• Keen on accurate working, to the point
• Driving license is a must

We offer:

• Participation in international projects with highly motivated and performance-oriented teams
• Pleasant working atmosphere
• Different company events & Corporate Benefits

Join our team! Just send your CV, your salary expectations and your earliest starting date to: [e-mail]

MINTH Group is an international organization. In the course of the recruitment process, your personal data may be accessed by hiring managers and HR staff located outside the European Economic Area (EEA). Where such transfers occur, MINTH Group applies the European Commission’s Standard Contractual Clauses, together with appropriate technical and organizational measures, to ensure your data is protected in accordance with European data protection standards.