Office Coordinator (fluent in German)

RepRisk AG; Berlin; Vor Ort; EUR 35.000 - 50.000; Vollzeit

Zusammenfassung

A prominent workplace management firm in Berlin seeks an Office Coordinator to enhance team productivity and well-being. This office-based role involves supporting the Berlin team, managing supplies, and coordinating events. The ideal candidate has at least 2 years of experience in a fast-paced environment, is fluent in German and English, and possesses strong project management skills. This is a full-time position with no remote work option.

Qualifikationen

• Minimum of 2 years proven experience in the office and workplace environment.
• Experience in a fast-paced high-growth international business.
• You are highly proficient in both German and English.
• Strong project management skills and a flair for digital solutions.
• Advanced skills with Excel and PowerPoint.

Aufgaben

• Representing and supporting the Berlin team as first point of contact.
• Assisting in executing local strategies and improving operational efficiency.
• Managing office supplies and communication with vendors.
• Planning and coordinating multiple office events.
• Preparing and monitoring invoices in the expenses app.

Kenntnisse

Office Manager Experience

Microsoft Office

Customer Service

Microsoft Excel

Microsoft Word

Tools

MS Office

Teams

PowerPoint

Excel

Jobbeschreibung

About You

Do you have a passion for people office space & workplace management by adding your personal touch while improving the teams productivity and well‑being? Are you a highly organized confident person with an approachable and easy‑going personality? You love to connect, communicate and work with all levels of seniority inside and outside the company. Are you detail‑oriented while maintaining a pragmatic outlook without compromising quality? If your answers are YES – this is the perfect role for you!

Your Responsibilities

The position of the Office Coordinator plays a crucial role in supporting RepRisks growth and its global reach. You will support the team in Berlin as well as its subsidiaries; therefore this is a 100% office‑based position in our beautiful office in Kreuzberg. Moreover you will be:

• Representing and supporting the Berlin team as first point of contact for internal stakeholders and external providers;
• Assisting the Head of Operations (General Manager Germany) to execute local strategies, streamline workflows and improve operational efficiency;
• Managing office supplies, communication with vendors, bills, post and ad‑hoc tasks;
• Planning and coordinating multiple office events with an eye for sustainable choices;
• Preparing and monitoring invoices in our dedicated expenses app;
• Supporting the budgeting process for the local office and keeping an overview of the running costs and investments;
• Nurturing relationships with property management and managing office maintenance as well as German Occupational Safety and Health Act (Arbeitsschutzgesetz);
• Coordinating repairs to office equipment and other office procedures as required and in collaboration with IT Support when needed;
• Creating internal presentations and coordinating global and local team meetings (e.g. team events, workshops and training);
• Handling multiple ad‑hoc projects (e.g. expand Admin Guide and Berlin Team Guide regarding office procedures and best practices).

Qualifications : You Offer

• Minimum of 2 years proven experience in the office and workplace environment;
• Experience in a fast‑paced high‑growth international business;
• You are highly proficient in both German and English;
• Strong project management skills and a flair for digital solutions and the latest productivity tools;
• Advanced skills with MS‑Office – Teams – Planner, Word and especially Excel and PowerPoint.

Additional Information :

Please note that we will only consider candidates with a valid work permit.

Remote Work : No

Employment Type : Full-time

Key Skills

Office Manager Experience, Microsoft Office, Customer Service, Computer Skills, Microsoft Outlook, Microsoft Word, QuickBooks, Medical office experience, Office Experience, Front Desk, Microsoft Excel, Administrative Experience