Office Administrator

MGI; Berlin; Vor Ort; EUR 30.000 - 40.000; Teilzeit

Zusammenfassung

A leading healthcare technology company in Berlin is seeking a reliable Office Administrator to manage office activities and provide administrative support to staff, ensuring efficient operations. The role requires proven experience in administration, excellent communication and organizational skills, and the ability to handle confidential information securely. The ideal candidate will have a BSc/BA in office administration or a related field, as well as fluency in English and German, with knowledge of Chinese being a plus.

Qualifikationen

• Proven experience as an office administrator, office assistant, or relevant role.
• Qualifications in secretarial studies will be an advantage.

Aufgaben

• Coordinate office activities and operations to secure efficiency.
• Manage agendas, travel arrangements, and appointments for upper managers.
• Support budgeting and bookkeeping procedures.
• Handle confidential information securely.

Kenntnisse

Outstanding communication skills

Excellent organizational skills

Leadership skills

Familiarity with office management procedures

Proficiency in MS Office

Languages: English

Languages: German

Languages: Chinese (preferred)

Ausbildung

BSc/BA in office administration or related field

Jobbeschreibung

About Company

MGI Tech Co., Ltd. (MGI), a subsidiary of BGI Group, is committed to enabling effective and affordable healthcare solutions for all. MGI produces sequencing devices, equipment, consumables, and reagents based on its proprietary technology to support life science research, medicine, and healthcare. MGI’s multi-omics platforms include genetic sequencing and Liquid Handling. It aims to develop and promote advanced life science tools for future healthcare by providing real-time, comprehensive, life-long solutions.

Job Summary

We are looking for a reliable Office Administrator, part-time or fulltime. He or she will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy.

Responsibilities

• Coordinate office activities and operations to secure efficiency
• Manage agendas / travel arrangements / appointments etc. for the upper managers
• Manage phone calls and correspondence (e‑mail, letters, packages, etc.)
• Support budgeting and bookkeeping procedures
• Submit timely reports and prepare presentations / proposals as assigned
• Data entry (sales figures, property listings, etc.)
• General office management such as ordering stationery
• Providing administration support to Sales Reps, Property Managers and Senior Management
• Communication between overseas staff and Headquarter in China
• Get involved in some project management.
• Handle confidential information : Manage and maintain sensitive and confidential information, ensuring it is handled securely and in compliance with the organization's policies and procedures.
• Maintain confidentiality : Uphold strict confidentiality in dealing with sensitive information, including personnel matters, legal documents, financial data, contracts, and other proprietary information.

Requirements

• Proven experience as an office administrator, office assistant, or relevant role
• BSc / BA in office administration or a relevant field is preferred
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and Office management software
• Qualifications in secretarial studies will be an advantage
• Must to have languages : English and German; Chinese language is preferred