Payroll Coordinator

Jobtailor; Deutschland; Hybrid; EUR 42.000 - 62.000; Vollzeit

Zusammenfassung

Jobtailor is seeking an experienced Payroll Administrator to manage national and international payroll cycles, ensuring accurate calculations and timely processing. You will collaborate with HR, finance, and external vendors to maintain compliance and seamless payroll delivery.

The role requires 3+ years in payroll, fluency in English, and a Bachelor's degree in HR or accounting. You will handle tax filings, audits, and inquiries, while driving payroll system improvements in a remote-capable

Qualifikationen

• Legal authorization to work in the US
• Fluency in English
• Diploma or Bachelor degree in HR or accounting
• Minimum 3 years in an equivalent role
• Experience working in nonprofit finances
• Proven payroll administration experience
• Proficiency with Excel, QuickBooks, and data management systems
• Experience working with domestic and international PEOs
• G-Suite, Timeco, Asana, and Bamboo proficiency preferred
• Strong problem-solving and communication skills
• Strong attention to detail
• Ability to juggle multiple tasks and priorities
• Enthusiastic, proactive, and able to handle administrative tasks
• Ability to work remotely with limited supervision
• Reliable internet connection

Aufgaben

• Manage the full national and international payroll cycle through stakeholders, ensuring accurate and timely calculations
• Process and validate monthly payroll inputs and ensure correct mutation processing for salary payments
• Reconcile entries in the accounting system to verify transaction accuracy
• Keep the Humanity time and attendance tool up to date and monitor correct processing
• Consult with HR regarding exceptions and payroll issues, escalating urgent matters when needed
• Interface with external vendors, pension funds, independent financial consultants, and other parties
• Ensure compliance with company policies and applicable legal requirements
• Act as the point of contact with the payroll provider for tax filings when necessary
• Support the Finance team with audits
• Answer team member and business partner questions regarding compensation, benefits, taxes, and employee insurance
• Identify, lead, and execute payroll process and system improvement projects
• Provide relevant support to the Human Resources department
• Perform other duties as required

Kenntnisse

Payroll Administration

English Fluency

Data Management

Attention to Detail

Problem-Solving

Time Management

Remote Work Ability

Ausbildung

Bachelor's degree in HR or accounting

Tools

Excel

QuickBooks

G-Suite

Timeco

Asana

Bamboo

Jobbeschreibung

• Manage the full national and international payroll cycle through stakeholders, ensuring accurate and timely calculations


• Process and validate monthly payroll inputs and ensure correct mutation processing for salary payments


• Reconcile entries in the accounting system to verify transaction accuracy


• Keep the Humanity time and attendance tool up to date and monitor correct processing


• Consult with HR regarding exceptions and payroll issues, escalating urgent matters when needed


• Interface with external vendors, pension funds, independent financial consultants, and other parties


• Ensure compliance with company policies and applicable legal requirements


• Act as the point of contact with the payroll provider for tax filings when necessary


• Support the Finance team with audits


• Answer team member and business partner questions regarding compensation, benefits, taxes, and employee insurance


• Identify, lead, and execute payroll process and system improvement projects


• Provide relevant support to the Human Resources department


• Perform other duties as required

Requirements

• Legal authorization to work in the US (citizenship, permanent residence, or work permit)


• Fluency in English (required)


• Diploma or Bachelor degree in HR or accounting


• Minimum 3 years in an equivalent role


• Experience working in nonprofit finances (required)


• Proven track record working in payroll administration (required)


• Proficiency with Excel, accounting software (QuickBooks), and data management systems (required)


• Experience working with domestic and international PEOs (required)


• Proficiency with G-Suite, Timeco, Asana, and Bamboo (preferred)


• Strong problem-solving and communication skills (verbal and written)


• Strong attention to detail


• Ability to juggle multiple tasks and competing priorities


• Enthusiastic, proactive, and comfortable handling administrative tasks when required


• Ability to work remotely with limited supervision


• Reliable internet service

Core Competencies

Demonstrates expertise in managing payroll processes, ensuring compliance with legal requirements, and providing support to HR and finance teams. Proficient in payroll administration, data management, and utilizing various software tools to enhance operational efficiency.

Highest-signal resume keywords

• Payroll Administration


• Experience With Domestic And International PEOS


• Proficiency With Excel And QuickBooks


• Fluency In English


• Attention To Detail

Hard Skills

• Payroll Processing


• Accounting Reconciliation


• Data Management


• Tax Filings


• Payroll System Improvement

Soft Skills

• Problem-Solving


• Communication Skills


• Ability To Manage Multiple Tasks


• Proactive Attitude


• Attention To Detail

Certifications & Qualifications

• Legal Authorization To Work In The US

Industry Keywords

• Nonprofit Finances


• Payroll Compliance


• Employee Benefits


• Compensation Management


• Financial Consulting

Tools & Technologies

• Humanity


• G-Suite


• Timeco


• Asana


• Bamboo