High Level Executive Assistant

Jobtailor; Deutschland; Remote; EUR 60.000 - 90.000; Vollzeit

Zusammenfassung

Jobtailor is seeking an experienced Executive Assistant/Operations Coordinator to support senior leadership. The role blends calendar management, inbox control, travel coordination, and strategic action item tracking for multiple executives in a technical industry setting.

You will help maintain visibility over sales pipelines, identify bottlenecks, prepare actionable options, and foster constructive relationships with internal managers and external partners.

Qualifikationen

• 5+ years in executive support or operations roles.
• Experience supporting multiple executives or senior leadership teams.
• Background in engineering/mining/manufacturing/heavy industry.
• Strong inbox management, decision prep, and calendar strategy.

Aufgaben

• Provide high-level executive support including calendar, travel, and task tracking.
• Monitor sales pipelines and coordinate cross-functional relations with senior leadership and partners.

Kenntnisse

Executive Support

Calendar Management

Sales Pipeline Analysis

Communication Skills

Operational Bottleneck Analysis

Jobbeschreibung

Requirements

• 5+ years of experience in a high-level Executive Assistant, Operations Coordinator, or Business Performance role
• Experience supporting multiple executives or senior leadership teams
• Prior experience in engineering, mining, manufacturing, heavy industry, or technical operations environments
• Proven expertise in inbox management, decision preparation, drafting actionable options/recommendations, and calendar strategy
• Exceptional verbal and written communication skills
• Ability to interface confidently with external clients, commercial partners, and internal managers
• Ability to analyze operational bottlenecks
• Understanding of commercial sales pipelines
• Ability to identify business risks early
• High emotional intelligence and diplomacy to maintain management accountability while fostering collaborative internal relationships

Demonstrates expertise in high-level executive support, including calendar management, travel coordination, and strategic action item tracking. Proficient in maintaining visibility over sales pipelines and fostering collaborative relationships with senior leadership and external partners.

Highest-signal resume keywords

• Executive Support
• Calendar Management
• Sales Pipeline Analysis
• Communication Skills
• Operational Bottleneck Analysis

ATS Optimization Keywords

Hard Skills

• Inbox Management
• Decision Preparation
• Drafting Recommendations
• Calendar Strategy
• Operational Tracking

Soft Skills

• Emotional Intelligence
• Diplomacy
• Collaboration

Industry Keywords

• Engineering
• Mining
• Manufacturing
• Heavy Industry
• Technical Operations