Executive Assistant, Global Expansion Sales

Jobtailor; Deutschland; Remote; EUR 55.000 - 85.000; Vollzeit

Zusammenfassung

Jobtailor is seeking an experienced executive assistant to support the VP of Global Expansion Sales. You will manage calendars, arrange travel, and handle expense reports while proactively resolving scheduling conflicts and coordinating with stakeholders.

In this fast-paced tech environment, you will build relationships across staff and departments, coordinate multi-day offsites, plan events, and prepare meetings with agendas and minutes, ensuring smooth operations and timely communications.

Qualifikationen

• 4-6+ years’ experience providing administrative support for a senior-level executive
• Prior experience in a fast-paced environment requiring strong multitasking skills and time management
• Willingness to adapt to a rapidly changing environment and new processes and responsibilities
• Prior experience in the Tech industry
• Knowledge and understanding of Sales teams and organizations
• Ability to work well under pressure, communicate effectively, and meet deadlines
• Proficiency in Microsoft Office Suite, Mac, Windows, Slack, Microsoft Teams, Microsoft SharePoint, and related business applications
• Excellent oral and written English communication skills
• Team-oriented, results-oriented, with strong interpersonal skills
• Ability to travel to events or internal meetings, locally and internationally, as needed

Aufgaben

• Provide administrative support to the VP of Global Expansion Sales; manage calendars, travel, and expense reports
• Address scheduling conflicts and coordinate follow-ups with internal and external stakeholders
• Develop and maintain relationships with staff, departments, and high-level contacts
• Coordinate with executive assistants on priorities and tradeoffs
• Partner with teams on operating rhythms and leadership cadence
• Schedule and coordinate multi-day global offsites and team events
• Organize event logistics, on-site amenities, and activities
• Maintain email aliases, distribution lists, and shared directories
• Coordinate with Accounts Payable to ensure bills are paid promptly
• Assist with ad hoc projects and meeting preparation

Kenntnisse

Calendar Management

Event Coordination

Expense Reporting

Project Management

Multitasking

Time Management

Executive Support

Stakeholder Management

Communication

Tools

Microsoft Office Suite

Slack

Microsoft Teams

Microsoft SharePoint

Mac

Windows

Jobbeschreibung

Provide administrative support to the VP of Global Expansion Sales
Manage, prioritize, and maintain complex calendars, including planning, scheduling, travel arrangements, and expense reports
Proactively address scheduling conflicts and manage follow-up with internal and external stakeholders
Develop and maintain relationships with staff, internal departments, outside parties, and sensitive high-level contacts
Coordinate with other executive assistants on executive priorities and tradeoffs
Partner with the team on operating rhythms and leadership-team cadences
Schedule, plan, and coordinate team events, meetings, and global multi-day offsites
Organize event logistics, on-site amenities, and activities
Maintain email aliases, distribution lists, and shared directories
Coordinate with Accounts Payable to ensure bills are paid promptly
Serve as point person for departmental purchases on behalf of the executive
Support staff meetings by preparing agendas, taking notes, and distributing minutes and presentations
Manage ad hoc projects

Requirements

• 4-6+ years’ experience providing administrative support for a senior-level executive
• Prior experience in a fast-paced environment requiring strong multitasking skills and time management
• Willingness to adapt to a rapidly changing environment and new processes and responsibilities
• Prior experience in the Tech industry
• Knowledge and understanding of Sales teams and organizations
• Ability to work well under pressure, communicate effectively, and meet deadlines
• Proficiency in Microsoft Office Suite, Mac, Windows, Slack, Microsoft Teams, Microsoft SharePoint, and related business applications
• Excellent oral and written English communication skills
• Team-oriented, results-oriented, with strong interpersonal skills
• Ability to travel to events or internal meetings, locally and internationally, as needed

Core Competencies

Demonstrates extensive experience in providing administrative support to senior-level executives, with a strong focus on calendar management, event coordination, and effective communication. Proficient in Microsoft Office Suite and familiar with the Tech industry, ensuring efficient operations in a fast-paced environment.

Highest-signal resume keywords

• Administrative Support Experience
• Calendar Management
• Event Coordination
• Microsoft Office Suite Proficiency
• Strong Interpersonal Skills

Hard Skills

• Calendar Management
• Event Coordination
• Expense Reporting
• Project Management
• Multitasking
• Time Management

Soft Skills

• Effective Communication
• Team-Oriented
• Results-Oriented
• Adaptability
• Interpersonal Skills

Industry Keywords

• Tech Industry
• Sales Teams
• Executive Support
• Stakeholder Management
• Logistics Coordination

Tools & Technologies

• Microsoft Office Suite
• Slack
• Microsoft Teams
• Microsoft SharePoint
• Mac
• Windows