Personal Assistant

Jobtailor; Deutschland; Remote; EUR 42.000 - 64.000; Vollzeit

Zusammenfassung

Jobtailor is seeking a capable Personal Assistant/Executive Assistant to support an executive with a strong focus on organization and communication. The role involves managing calendars, handling correspondence, and preparing documents to high standards in a remote-capable environment.

The ideal candidate has proven PA/EA experience, exceptional time management, and discretion. You will work independently within a remote team, ensuring confidentiality and professional liaison with stakeholders.

Qualifikationen

• Experience as Personal Assistant or Executive Assistant or similar administrative role.
• Strong organizational and time management with ability to prioritize tasks.
• Proficiency in Microsoft Office and Google Workspace.
• Excellent written and verbal communication skills.
• Proactive problem-solving and task management.
• High discretion and confidentiality.
• Ability to work independently and in a remote team.
• Reliable home office setup with stable internet.
• Experience with project management tools is a plus.

Aufgaben

• Manage executive calendar, schedule appointments, meetings, and travel with no conflicts.
• Handle all incoming/outgoing communications, prioritizing and responding as appropriate.
• Organize and prepare documents, reports, and presentations to company standards.
• Conduct research and present findings clearly and concisely.
• Manage personal errands and tasks, including online shopping and appointments.
• Maintain organized digital and physical filing systems for easy retrieval.
• Assist with event planning and coordination, professional and personal.
• Liaise with internal and external stakeholders as a professional contact.
• Proactively identify and resolve potential issues before they arise.
• Handle confidential information with utmost discretion and integrity.

Kenntnisse

Executive Support

Calendar Management

Communication

Time Management

Discretion

Independent & Remote Work

Tools

Microsoft Office Suite

Google Workspace

Email Tools

Project Management Tools

Jobbeschreibung

• Manage and maintain the executive's calendar, including scheduling appointments, meetings, and travel arrangements, ensuring no conflicts and providing timely reminders.
• Handle all incoming and outgoing communications, including emails, phone calls, and correspondence, prioritizing and responding as appropriate.
• Organize and prepare documents, reports, and presentations, ensuring accuracy and adherence to company standards.
• Conduct research on various topics as requested, compiling information and presenting findings in a clear and concise manner.
• Manage personal errands and tasks, such as online shopping, booking personal appointments, and coordinating household services.
• Maintain organized digital and physical filing systems for easy retrieval of information.
• Assist with event planning and coordination, both professional and personal.
• Liaise with internal and external stakeholders, acting as a professional point of contact.
• Proactively identify and resolve potential issues before they arise.
• Handle confidential information with the utmost discretion and integrity.

Requirements

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
• Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Slides, Calendar, Gmail).
• Excellent written and verbal communication skills.
• Strong problem-solving abilities and a proactive approach to tasks.
• High level of discretion and confidentiality.
• Ability to work independently and as part of a remote team.
• Reliable internet connection and a dedicated home office space conducive to productivity.
• Experience with project management tools is a plus.

Core Competencies

Demonstrates exceptional organizational and time management skills, with proficiency in Microsoft Office Suite and Google Workspace. Capable of handling confidential information with discretion while effectively liaising with stakeholders and managing communications.

Highest-signal resume keywords

• Proven Experience As A Personal Assistant
• Exceptional Organizational Skills
• Proficiency In Microsoft Office Suite
• Excellent Written And Verbal Communication Skills
• Strong Problem-Solving Abilities

Hard Skills

• Calendar Management
• Document Preparation
• Research Skills
• Event Planning
• Filing System Management
• Travel Arrangements
• Task Prioritization
• Confidentiality Management
• Project Management Tools Experience
• Communication Management

Soft Skills

• Time Management
• Proactive Approach
• Discretion
• Independence
• Team Collaboration

Industry Keywords

• Executive Assistant
• Administrative Role
• Stakeholder Liaison
• Confidential Information Handling

Tools & Technologies

• Microsoft Office Suite
• Google Workspace
• Email Communication Tools
• Project Management Tools