Freelance In-Person Event Specialist - Munich, Germany

Visit.org; München; Vor Ort; EUR 60.000 - 80.000; Teilzeit

Zusammenfassung

A social impact organization is seeking an experienced Freelance Event Specialist based in Munich, Germany. The role involves managing logistics for in-person events, coordinating with various stakeholders, and ensuring high-quality customer experiences. Candidates must have strong communication skills, event experience, and the ability to problem-solve on the go. Competitive hourly rates and meaningful work are offered.

Leistungen

Competitive hourly rate

Meaningful and impactful work

Opportunities for recurring freelance employment

Qualifikationen

• Experience in complex, large-scale events and smaller executive-level intimate events.
• Self-starter who is organized and detail-oriented.
• Experience with group facilitation and managing group dynamics.

Aufgaben

• Coordinate all event details and manage logistics for in-person events.
• Be the Visit.org representative and leader at events.
• Align roles and responsibilities with the onsite team.

Kenntnisse

Fluency in English and strong communication skills

Resourcefulness

Quick thinker

Strong interpersonal skills

Customer service orientation

Jobbeschreibung

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist, Munich, Germany to help us manage the logistics of an upcoming in-person event, which will be held live at a city near you! The right candidate will be based in Munich, Germany, and have corporate event experience, entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to come in and be a builder in a start-up tech environment.

Who are we?

Visit.org helps companies discover & book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. With its proprietary library of team-based experiences across 90+ countries, Visit.org provides HR, CSR, and Meetings & Events leaders highly scalable, culturally appropriate content for purpose-driven employee and client engagement. Some of our customers include Colgate, Paramount, Visa, Ancestry, Tommy Bahama, and more.

Responsibilities:

• Our team will set you up for success by coordinating all of the event details, shipping event materials, and arranging staffing for each event. We need YOU to be our day-of hands on the ground! Be our next onsite Event Coordinator for fun, engaging, team-building, social impact activities, experiences, and events that support a great cause
• Event Preparation: Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc
• Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience
• Be the Visit.org representative, leader, and problem solver at events
• Align roles and responsibilities with the onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner
• Manage check-in process for in-person events; providing a warm and friendly welcome to guests
• Problem-solving issues such as missing supplies, late staff, technology challenges, etc
• Escalate issues to the Events Team when necessary to keep them informed or help problem-solve
• Send consistent updates, photos, and videos to Events Team throughout event
• Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center
• Pack supplies and add shipping labels which may include loading boxes
  
  

Requirements

• Fluency in English and strong communication skills
• Based in Munich, Germany
• Schedule flexibility with availability to work on a contract per-event basis, as needed
• Experience in complex, large-scale events and smaller executive-level intimate events
• Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience
• Resourcefulness, have the ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations
• Quick thinker — in the life of events, we have a back-up plan for the back-up plan; you can problem-solve on the fly
• Self-starter who is organized and detail-oriented
• You love building relationships with customers and enjoy customer service
• Experience with group facilitation and managing group dynamics
• You are able to work flexible hours, including nights and weekends, as needed
• Willing and eager to travel to various areas of the local region
• You have super strong interpersonal and customer service skills, especially in fast-paced situations
• Able to wear many hats and take on varied tasks and projects
• Comfort being present and interacting with large crowds
• Physical Demands:
• Able to lift, slide, and carry up to 30 lbs.
• Able to stand for an extended period of time
  

This is an on location, in person , per event contract role In Munich, Germany. This role is open only to those candidates already based in Munich, Germany. No relocation packages are offered at this time.

Benefits

• Competitive hourly rate
• The chance to do meaningful and impactful work
• The opportunity to meet with social impact-minded individuals
• A chance to build your experience for your resume!
• Potential for recurring freelance employment with Visit.org