Executive Assistant to the CEO (f / m / d)

Mytheresa; München; Vor Ort; EUR 55.000 - 75.000; Vollzeit

Zusammenfassung

A leading digital luxury shopping platform in Munich seeks an Executive Assistant to the CEO. The role involves managing the CEO's calendar, providing executive support, and leading a team of Administrative Assistants. The ideal candidate has over 3 years of experience supporting C-Level executives, excellent communication skills, and proficiency in Microsoft Office. Benefits include generous holidays, remote working options, and various employee support programs.

Leistungen

Up to 32 days of holiday

Mobile office up to 20% of contracted hours

Discounted membership for sports platforms

Access to LinkedIn Learning

Qualifikationen

• 3+ years of experience supporting C-Level Executives, preferably managing or mentoring admin staff.
• Native level proficiency in English (written and spoken); French is a plus.
• Ability to maintain confidentiality and handle sensitive information.

Aufgaben

• Provide executive support, manage CEO's calendar and optimize time management.
• Prepare agendas, materials, and presentations for meetings.
• Recruit and manage a team of Administrative Assistants.

Kenntnisse

Experience supporting C-Level Executives

Proficiency in Microsoft Office 365 & Google Workspace

Exceptional verbal and written communication in English

Leadership abilities

Emotional intelligence

Ausbildung

Bachelor's degree

Tools

Zoom

Slack

Jobbeschreibung

Executive Assistant to the CEO (f / m / d)

To support our Office Management team we are searching for a Management Assistant (f / m / d) to be based in our Munich office.

WHAT YOU WILL DO

• Executive Support (50%)
• Strategic Calendar Management: Manage an extremely active calendar of appointments; ensure the CEO’s schedule aligns with strategic priorities and optimize time management.
• Gatekeeping & Representation: Serve as the primary point of contact for internal and external constituencies. Act as a “gatekeeper” and “gateway” to the Executive, ensuring direct access is properly managed.
• Meeting Preparation: Prepare agendas, briefing materials, and presentations for leadership meetings.
• Travel & Logistics: Arrange complex and detailed travel plans, itineraries, and agendas (domestic and international); compile documents for travel-related meetings.
• Team Leadership & Operations (50%)
• Team Management: Recruit, onboard, train, and manage a small team of Administrative Assistants. Conduct regular 1:1s and performance reviews.
• Workload Distribution: Monitor the capacity of the admin team to ensure coverage during peak times, holidays, and illnesses. Re-allocate resources as necessary.
• Mentorship: Foster a culture of excellence; provide professional development, coaching, and conflict resolution to the support staff.
• Special Projects: Handle confidential and sensitive projects independently, including budget planning, event coordination, and cross-functional initiatives.

WHO YOU ARE

• Experience: 3+ years of experience supporting C-Level Executives, preferred with first experience managing or mentoring other administrative staff.
• Education: Bachelor’s degree preferred.
• Language Skills: Native level proficiency in English (written and spoken), French language skills are a plus in collaborating with the executive management.
• Tech Stack: Expert proficiency in Microsoft Office 365 & Google Workspace, video conferencing tools (Zoom), and collaboration tools (Slack).
• Communication: Exceptional written and verbal communication skills in english.
• Strategic Mindset: Ability to look beyond the daily tasks and understand the “big picture” of the organization’s goals.
• Leadership: A natural ability to motivate and guide a team while remaining “hands‑on.”
• Emotional Intelligence: High EQ with the ability to read the room, manage diverse personalities, and handle sensitive situations with grace.
• Discretion: Unquestionable integrity and ability to maintain strict confidentiality.
• Resilience: Ability to work under pressure in a fast‑paced environment and adapt to changing priorities rapidly.

WHAT WE OFFER

• Up to 32 days of holiday, depending on the length of service, starting with 28 days
• Mobile office with up to 20% of your total contracted hours (job and position permitting)
• 10 days / year of mobile office abroad in EU-countries (job and position permitting)
• Language & e‑learning courses
• Staff discount of up to 30%
• Company pension scheme
• Discounted membership for selected sports platforms & gyms
• Discounted travel card
• Access to LinkedIn Learning
• Individual support on mental health & well‑being (e.g. compatibility work and family life)
• Social Day
• Employee Share Purchase Plan

WHO WE ARE

Mytheresa is one of the leading global digital luxury shopping platforms. Our unique digital experience is based on a sharp focus on high‑end luxury shoppers, exclusive product and content offerings, leading technology and analytical platforms as well as high quality service operations.

Since January 2021 we are a listed company on the New York Stock Exchange. More than 1,900 employees from over 100 countries work passionately to provide the best shopping experience.

Creating a strong as well as a diverse and inclusive team is essential for Mytheresa. For us your expertise and motivation matter more than your individual walk of life. Mytheresa ensures a fast and equal hiring process.