Executive Assistant (m/f/x)

DHL Supply Chain Management GmbH; Bonn; Vor Ort; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

A leading logistics company in Bonn is seeking an experienced Executive Assistant to support the Senior Vice President of ESG. This full-time role involves managing complex schedules, coordinating high-level meetings, and providing proactive assistance. The ideal candidate will have prior experience in a multinational organization, exceptional organizational skills, and proficiency in Microsoft Office 365. This position offers a challenging and dynamic environment with opportunities for professional growth.

Qualifikationen

• Previous experience as an Executive Assistant or PA in a multinational/global organization.
• Exceptional organizational and administrative skills with the ability to prioritize.
• Strong communication skills, both written and verbal.

Aufgaben

• Provide comprehensive secretarial and administrative support.
• Coordinate meetings and events, preparing agendas and documents.
• Manage communication with stakeholders and screen event invitations.
• Assist with organizing virtual and in-person events.
• Support project management and engagement activities.

Kenntnisse

Organizational skills

Communication

Attention to detail

Proficiency in Microsoft Office 365

Jobbeschreibung

BE AN ESSENTIAL PART OF EVERYDAY LIFE

Position: Executive Assistant (m/f/x)
Contract Type: Full time- Permanent
Grade: RCS M

Location: Germany

This is an exciting opportunity for an experienced Executive Assistant to take the next step in their career. The role combines traditional EA responsibilities with project support, providing professional and proactive assistance to the Senior Vice President of Environment, Social and Governance (ESG) and the Global ESG team. You will manage complex schedules, coordinate high-level meetings, and support strategic initiatives in a fast-paced, multi-stakeholder environment.

Your Key Accountabilities Include:

• Providing comprehensive secretarial and administrative support, including complex diary management, travel arrangements (domestic & international), and expense processing.
• Coordinating meetings and events, including agenda preparation, briefing documents, and content creation for senior-level engagements.
• Managing communication with internal and external stakeholders, including screening event invitations and supporting ESG-related community calls and training sessions.
• Assisting with the organization of virtual and in-person events, ensuring all logistical and administrative tasks are completed efficiently.
• Supporting project management and engagement activities within the Global ESG team.
• Ensuring compliance with established administrative processes and policies while driving efficiency and effectiveness.

What Are We Looking For From You:

• Previous experience as an Executive Assistant or PA in a multinational/global organization.
• Exceptional organizational and administrative skills with the ability to prioritize and manage multiple tasks under pressure.
• Strong communication skills, both written and verbal, with the ability to engage confidently at all levels.
• High level of integrity, discretion, and attention to detail in all aspects of work.
• Proficiency in Microsoft Office 365 and willingness to learn new tools and technologies.

What you'll need to do next?

If you have a proven track record of achievement to match the requirements for this role and you are looking for your next career move, simply apply online ensuring that a full up to date CV is attached with your application.

We will ensure that all our resourcing activities are fair, transparent and consistent across the Globe. We want to ensure that the candidate experience is of the highest professional standard.

The Company is committed to providing equality of opportunity for all employees. Furthermore, we aim to ensure our workplaces are free from discrimination and that not only employees but also our potential future employees are treated fairly and with dignity and respect. We will ensure that equality of opportunity maintains a high profile in our organisation.