Executive Assistant (m/f/d)

Join; Potsdam; Hybrid; EUR 40.000 - 60.000; Vollzeit

Benefits dieser Stelle

30 days paid annual leave

Additional personal days off

Bike/Job Ticket

Company pension scheme

Capital-forming benefits

Access to online learning platforms

Zusammenfassung

Rain for Rent International seeks an Executive Assistant (m/f/d) to support its management team and enhance coordination across Germany, France, UK and BeNeLux.

You will act as a central hub, align priorities, organize meetings, and drive execution across multiple European teams while maintaining discretion and a proactive approach.

Qualifikationen

• Experience in operations, executive assistance or related roles.
• Strong prioritization and organization.
• Proactive, detail-oriented, discreet, and able to confidentially handle information.

Aufgaben

• Act as the first point of contact for the management team and coordinate across functions.
• Prepare meetings and ensure clear outcomes and next steps.
• Support implementation of new processes and ensure consistent execution across teams.
• Coordinate and organize business travel for the management team across European locations.
• Provide on-site support during key meetings or visits as needed.
• Help organize team events and foster cross-country collaboration.

Kenntnisse

Operations experience

Executive assistance

Project coordination

Prioritization

Organizational skills

Discretion

Confidentiality

Multi-country work

Jobbeschreibung

Rain for Rent International is a leading provider of innovative fluid-management solutions, recognized for its technical expertise, service quality, and strong commitment to safety and operational excellence.

Due to our ongoing growth, we are seeking an Executive Assistant (m/f/d) to support and contribute to our continued success.

Tasks

As our first Executive Assistant (m/f/d), you work closely with our management team to ensure smooth communication, clear priorities, and effective collaboration across our European business.

This is not a classic assistant role. You will actively coordinate, follow up, and help drive execution across teams in Germany, France, UK and the BeNeLux Region

Your Responsibilities

• Facilitate effective communication and alignment between the management team and key stakeholders across the organisation
• Ensure transparency of priorities, decisions, and ongoing initiatives
• Prepare and follow up on meetings, ensuring clear outcomes and next steps
• Support the implementation of new processes and ensure consistent execution across teams
• Act as a central coordination point between Shared functions such as finance, marketing etc. and our local Country Management
• Structure and consolidate information to enable efficient decision-making
  - Track key topics and ensure follow-through on agreed actions
  - Help simplify collaboration across countries and functions within a European setup
  - Coordinate and organize business travel for the management team, ensuring efficiency and reliability
• Help organizing Team Events
• Provide on-site support during key meetings or visits across European locations when needed

Requirements

Your Profile

• Experience in operations, executive assistance, project coordination, or a similar role
• Strong ability to prioritize tasks
• Strong organisational skills and the ability to structure complex topics
• You exhibit a proactive and solutions-oriented approach, with a keen eye for detail.
• You are highly discreet and maintain confidentiality in all matters.
• Proven ability to improve communication and collaboration across teams
• Hands-on mindset with a strong sense of ownership and reliability
• Ability to work in a multi-country, European business environment
• Basic understanding of organisational and regulatory complexity within Europe

Benefits

• 30 days of paid annual leave
• Additional days off for family or personal reasons
• Job bicycle / Job Ticket
  Company pension scheme (betriebliche Altersvorsorge)
• Capital-forming benefits (Vermögenswirksame Leistungen)
• Access to online learning platforms

We welcome applications from people of all backgrounds, ages, genders, disabilities, and identities. What matters to us is your motivation and potential.

Interested? We look forward to getting to know you and discussing how you can grow with us.