Executive Assistant

Aconium; Berlin; Hybrid; EUR 42.000 - 65.000; Vollzeit

Benefits dieser Stelle

Mental health coaching program

Professional development budget

Structured onboarding process

Modern central Berlin office

Retirement plans

Employee discounts platform

Regular team events

Zusammenfassung

Aconium in Berlin is seeking an Executive Assistant to support the executive team and coordinate cross-functional projects. You will prepare materials for decision-making, manage complex schedules, and liaise with departments, customers, partners and external stakeholders.

You should have a college degree, strong organizational and communication skills, and fluency in German with good English. The role offers a permanent, full-time position with flexible hours and a modern Berlin office.

Qualifikationen

• Requires a college degree or equivalent qualification.
• Ability to quickly learn complex topics and tailor information for management decisions.
• Strong communication, discretion and organizational skills under heavy workload.

Aufgaben

• Support management on strategic and operational issues to aid decision-making.
• Collaborate across senior management, departments, customers, partners, and stakeholders.
• Research, analyze, and present complex issues in audience-tailored formats for management.
• Prepare briefings, meeting materials, presentations, minutes, and follow-ups.
• Attend select meetings and business trips to gain insights into tasks.
• Gather external insights and implement them across the organization.
• Coordinate cross-functional projects and oversee initiatives to implementation.
• Support management communication, issue management, and confidential matters.
• Independently handle tasks and contribute to process development.
• Gain insight into management, business development, and leadership with increasing responsibility.

Kenntnisse

Analytical thinking

Communication skills

Discretion

Organizational skills

Independent work

Flexibility

Travel willingness

MS Office (PowerPoint)

MS Office (Excel)

MS Office (Word)

German language

English language

Ausbildung

College degree or equivalent

Tools

MS Office Suite

Jobbeschreibung

We are currently seeking an Executive Assistant for our Berlin office, to start immediately. We warmly invite you to play an active role in shaping innovation and digital transformation and to grow with us. What are you waiting for?

Your area of responsibility:

• They support management in addressing strategic and operational issues and provide a solid basis for decision-making.
• You will work directly at the intersection of senior management, functional departments, customers, partners, and external stakeholders.
• They research, analyze, and organize complex issues and present them to management in a manner tailored to the audience.
• They prepare briefings, meeting materials, presentations, decision papers, meeting minutes, and follow-ups.
• You will accompany the executive team to selected meetings, events, and business trips, and gain insight into challenging management tasks in the public sector.
• They gather external insights from conversations, meetings, and market observations, assess their relevance to our company, and implement them in a structured manner throughout the organization.
• You will coordinate cross-functional projects and special initiatives, manage coordination processes, and oversee measures through to their implementation.
• They support management in communication, issue management and prioritization, and confidential matters.
• You will independently handle project and organizational tasks and contribute to the further development of internal processes and structures.
• You will gain in-depth insight into management, business development, and leadership, and gradually take on responsibility for your own projects.

What you bring with you:

• You have successfully completed a college degree or have a comparable qualification.
• You quickly get up to speed on complex topics, think analytically, and prepare information tailored to the audience for management decisions.
• You enjoy exploring topics on your own and driving them forward in a visible way.
• You stand out thanks to your confident demeanor, strong communication skills, a high degree of discretion, and excellent organisational skills, which allow you to maintain a clear overview even during periods of heavy workload.
• You work independently, demonstrate a high degree of flexibility and initiative, and are willing to travel for work as needed for projects.
• You are proficient in using standard MS Office applications, particularly PowerPoint, Excel, and Word.
• You have an excellent command of German and a good command of written and spoken English.

What we offer you:

• Permanent, full-time position with flexible working hours
• Comprehensive mental health coaching program in collaboration with an external partner
• Personalized professional development budget and targeted development opportunities
• A modern, open-concept office in the heart of Berlin with plenty of space for interaction, networking, and collaboration
• Diverse projects at a growing, internationally oriented company in an environment that encourages initiative, creativity, and responsibility
• A Structured Onboarding Process for a Quick and Successful Start
• Employer-Sponsored Retirement Plans for Long-Term Financial Security
• Access to attractive employee discounts through the corporate benefits platform
• Regular team events and internal training programs