Personal Assistant (f/m/d)

Siemens Energy Global GmbH & Co. KG; Erlangen; On-site; EUR 50,000 - 70,000; Full time

Benefits offered by this job

Attractive remuneration package

Employer-financed pension scheme

Flexible and remote working opportunities

Professional and personal development programs

Childcare services and flexible working models

Job summary

A leading technology solutions provider in Germany seeks an Executive Assistant to support the Vice President of Sales. The successful candidate will manage complex scheduling, arrange travel, liaise with stakeholders, and handle confidential information. Fluency in English and German, along with excellent organizational skills, are essential for this role in a dynamic environment. The position promises an attractive remuneration package and flexibility in work arrangements.

Qualifications

• Experience supporting senior leadership as an Executive Assistant.
• Ability to manage competing priorities effectively.
• Excellent written and verbal communication skills required.

Responsibilities

• Manage complex calendars for the VP of Sales.
• Coordinate domestic and international travel arrangements.
• Act as a liaison between the VP and key stakeholders.
• Prepare expense reports and manage confidential information.

Skills

Organizational skills

Communication skills

Time-management skills

Proficiency in Microsoft Office

German language proficiency

English language proficiency

Tools

Microsoft Teams

SharePoint

Concur

BCD

HRS

BTAT

CIBT Visa

SATO

ARIBA

Job description

Beginn

A Snapshot of Your Day

We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the Vice President of Sales. This role requires exceptional attention to detail, strong interpersonal skills, and the ability to manage multiple priorities in a fast‑paced environment. The ideal candidate will act as a trusted partner, ensuring smooth day‑to‑day operations and enabling the VP to focus on strategic initiatives.

How You’ll Make an Impact

• Anticipating scheduling needs and managing complex calendars with a deep understanding of organizational priorities, and coordinating internal and external meetings to ensure alignment with business objectives
• Organizing domestic and international travel including itineraries, accommodations, and logistics
• Building and maintaining strong relationships across the company to facilitate communication and collaboration, and serving as a liaison between the VP and key stakeholders
• Preparing and reconciling travel expense reports accurately and promptly
• Handling confidential information with discretion, preparing presentations, reports and correspondence as needed, and supporting event planning for leadership meetings and sales conferences
• Monitoring and prioritizing incoming requests, ensuring timely follow‑up, and assisting with special projects and initiatives as directed by the VP

What You Bring

• Proven experience as an Executive Assistant or similar role supporting senior leadership
• Strong organizational and time‑management skills with the ability to manage competing priorities
• Excellent communication skills (written and verbal); English and German are minimum requirements
• Strong proficiency in Microsoft Office Suite and experience with digital collaboration platforms such as Teams and SharePoint, and familiarity with tools including Concur, BCD, HRS, BTAT, CIBT Visa, SATO, and ARIBA
• High level of professionalism, discretion, and integrity, and the ability to work independently and as part of a team in a dynamic environment
• Experience in a global or matrix organization and knowledge of sales processes and terminology are a plus

About the Team

Our Grid Technology division enables a reliable, sustainable, and digital grid. The power grid is the backbone of the energy transition. Siemens Energy offers a leading portfolio and solutions in HVDC transmission, grid stabilization and storage, high voltage switchgears and transformers, and digital grid technology.

Who is Siemens Energy?

At Siemens Energy, we are more than just an energy technology company. With ~100.000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world’s electricity generation.

Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150‑year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.

Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character – no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.

Benefits

• In addition to an attractive remuneration package in line with the market, you can expect an attractive employer‑financed company pension scheme
• We also offer the opportunity to become a Siemens Energy shareholder
• We offer our employees the opportunity to work flexibly and remotely, and our inspiring offices provide space for collaboration and creativity
• The professional and personal development of our employees is very important to us. We provide them with the opportunities to learn and develop in a self‑determined way, and various attractive programmes and learning materials are available for this purpose
• In relation to the "compatibility of family and work", we have a wide range of offers, e.g. flexible working time models, childcare places at many locations, the possibility of trial part‑time work or even a sabbatical

We value equal opportunities and welcome applications from people with disabilities.