Executive Assistant (m/f/d)

DHL Freight; Bonn; On-site; EUR 42,000 - 65,000; Full time

Benefits offered by this job

Retirement plans

30 days paid vacation

Bike leasing options

Wellbeing programs

Job summary

DHL Freight in Bonn is seeking an Executive Assistant (m/f/d) to support two board members at the Head Office. This full-time role manages calendars, coordinates travel, screens communications, prepares materials and minutes, and supports project work.

The ideal candidate has 2–3 years EA experience, excellent organization, discretion, strong English and German, and MS Office proficiency. We offer a global, inclusive culture with development opportunities and a competitive benefits package.

Qualifications

• 2–3 years of executive assistant experience or similar role.
• Excellent organizational skills and attention to detail.
• Demonstrated discretion and ability to handle confidential information.
• Strong written and verbal communication with internal and external stakeholders.
• Proactive, flexible, and able to adapt to changing priorities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Fluency in English and German is mandatory.

Responsibilities

• Calendar and Schedule Management: manage complex calendars for both board members.
• Travel Coordination: arrange travel plans, accommodations, and itineraries.
• Communication Liaison: screen and prioritize emails, calls, and messages.
• Meeting Support: prepare materials, coordinate presentations, and document minutes.
• Project Assistance: support cross-team projects and meet deadlines.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Multitasking

MS Office

English & German fluency

Tools

MS Office Suite

Job description

Unleash your Potential. Make a Difference

We are DHL Freight - a group of 9,000 road cargo experts and Certified Freight Specialists operating in more than 40 countries, who are proud to provide their customers with the best overland freight transport solutions. We are always looking ahead to the next commercial opportunity, anticipating the next global trend. Because at DHL Freight, we're not simply about freight forwarding. We're about forward thinking ways to connect people - and improve their lives.

We are seeking a talented and driven individual to join our team as an Executive Assistant (m/f/d) to 2 board members at the DHL Freight Head Office in Bonn (40 hours/week).

In this role you will play a vital role in supporting the day-to-day operations of two key departments.

Your key responsibilities will include:

• Calendar and Schedule Management: Efficiently managing the complex calendars of both the board members, ensuring meetings, appointments, and deadlines are well-organized and prioritized.
• Travel Coordination: Arranging seamless travel plans, accommodations, and itineraries for both executives, taking into account preferences and optimizing time efficiency.
• Communication Liaison: Serving as the primary point of contact and gatekeeper for all communications, screening and prioritizing emails, calls, and messages with utmost professionalism.
• Meeting Support: Preparing meeting materials, coordinating presentations, and documenting meeting minutes for follow-up actions.
• Project Assistance: Collaborating with other team members to provide support on various projects, ensuring deadlines are met and objectives are achieved

Our perfect match:

To excel in this position, you should possess the following qualifications

• Experience: Previous experience as an executive assistant, personal assistant, or in a related role is highly desirable (2-3 years).
• Organization Skills: Excellent organizational skills and the ability to manage multiple tasks with a high level of attention to detail.
• Confidentiality: Demonstrated discretion and the ability to handle sensitive information with confidentiality.
• Communication: Strong written and verbal communication skills, with the ability to effectively interact with internal and external stakeholders.
• Proactivity: A proactive approach to problem-solving, anticipating needs and finding solutions before issues arise.
• Adaptability: Ability to thrive in a dynamic and ever-changing environment, adapting quickly to new challenges and priorities.
• Tech Savviness: Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
• Language Skills: Fluency in English and German is mandatory

Our Culture And Benefits

DHL Freight is certified as a TOP EMPLOYER and a Great Place to Work - for good reason. Our culture is built on personal commitment: to our customers, to each other, to the society, and to the environment.

We promote talent, recognize excellence, and create space for individual growth – within Germany, across business units, and worldwide. Diversity is part of who we are: we welcome applications regardless of gender, disability, background, religion, age, or sexual orientation.

What you can expect:

• Comprehensive Benefits Package: We offer an attractive compensation package including retirement plans, 30 days of paid vacation, bike leasing options, wellbeing programs, and a wide range of corporate discounts.
• Global Exposure: Work in a truly global organization, collaborating with diverse teams, and gaining valuable insights into international markets and best practices.
• Work-Life Balance: Flexible working models, including mobile work options, help you balance your professional and personal commitments.
• Continuous Learning & Development: We invest in your growth through training programs, workshops, and digital learning opportunities to continuously enhance your skills.
• Career & Development Opportunities: Benefit from a wide range of development programs and international career opportunities across DHL Group.
• Inclusion & Equal Opportunity: We actively foster an inclusive workplace and are committed to equal opportunities. We encourage applications from people with disabilities.

At DHL Freight, we believe growth happens together.

YOUR FUTURE, DELIVERED

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