Executive Assistant - HR / Administration Department

lux-Airport; Biesdorf; Vor Ort; EUR 40.000 - 55.000; Vollzeit

Zusammenfassung

A leading airport services company is recruiting an Executive Assistant for their HR / Administration Department. The successful candidate will manage correspondence, office organization, and support customer contracts. Candidates should have a higher education diploma or equivalent experience and at least 2 years in a similar role. Fluency in French and advanced operational skills in English and German are required. This role emphasizes detail and organizational skills, providing a dynamic work environment.

Qualifikationen

• Minimum of 2 years of experience in a similar role.
• Fluent in French (C1), operational level in English and German (B2).

Aufgaben

• Process incoming and outgoing mail and draft correspondence.
• Manage telephone calls, diaries, and contacts.
• Organize and control office management.

Kenntnisse

Priority management

Attention to detail

Excellent organizational skills

Proactivity

Interpersonal skills

Ausbildung

Higher education diploma (BAC+2) or equivalent

Tools

Microsoft Office suite

SAP

Jobbeschreibung

We are recruiting an Executive Assistant - HR / Administration Department.

Internal applications are open until Tuesday 01 / 07 / 2024 - 17h00.

Before applying, please read the job description available below.

Internal recruitment must follow the usual process.

Your responsibilities

• Processing incoming and outgoing mail and draft correspondence
• Controling the content and quality of documents
• Managing telephone calls, diaries and contacts
• Monitoring the management of customer contracts
• Organizing and controlling office management
• Being responsible for the physical reception of visitors
• Preparing meetings and presentations

Managing filing and archiving

• Standing in for other assistants as regards management of the Management agenda, and physical and telephone reception of their contacts.

Your other missions

• Participating in inclusion initiatives (e.g. Hidden Disabilities Sunflower project, for people with invisible disabilities).
• Participating in the integration of new employees
• Participating in waste sorting and energy saving through responsible behavior

The required profile

Studies / training

• Higher education diploma (BAC+2) or equivalent experience

Experience

• years of experience in a similar role

Skills and knowledge required

IT Tools

• Mandatory: Microsoft Office suite
• Nice-to-have: SAP

Languages

• French: fluent spoken and written (C1 minimum)
• English: operational level in the business - advanced level (B2 minimum)
• German: operational level in the business - advanced level (B2 minimum)

Know-how and interpersonal skills specific to the job

• Priority management
• Special attention to detail
• Excellent organizational skills
• Proactivity
• Good interpersonal skills

Other

• Valid permanent B driving licence