Executive Assistant

Jobtailor; Osnabrück; Vor Ort; EUR 42.000 - 62.000; Vollzeit

Zusammenfassung

Jobtailor in Osnabrück seeks a proactive Executive Assistant to serve as the CEO's right hand. You will support Niklas in internal and external communications—from email correspondence to partner meeting prep—and take on independent projects from research through implementation.

You will schedule and organize meetings, manage briefing materials, and act as the interface between the team, partners, and external stakeholders.

Qualifikationen

• Completed business vocational training, a degree, or equivalent experience — mindset matters, not formal qualification.
• Prior experience in an assistant, project, or communications role is a plus but not required.
• Structured working style; ability to think several steps ahead and make independent decisions.
• Fluent German and good working English.
• Reliable, discreet, and able to handle confidential information.
• Enjoy working with people and adapt to diverse stakeholders.
• Motivated to grow, not just to complete tasks.

Aufgaben

• Be the CEO's right hand and support internal and external communications.
• Schedule and organize meetings, workshops, and events.
• Manage projects from research to implementation and follow-up.
• Prepare briefing materials for decision-making.
• Interface between the team, partners, and external stakeholders.
• Coordinate with the marketing team for communications support.

Kenntnisse

German language

English communication

Discretion

Reliability

Project coordination

Meeting scheduling

Stakeholder management

People skills

Ausbildung

Business education / degree

Jobbeschreibung

Responsibilities

• You will be the CEO's right hand.
• You support Niklas in internal and external communications — from email correspondence to preparing for partner meetings.
• You take on your own projects and special assignments — research, conceptualization, implementation, and follow-up.
• You schedule and organize meetings, workshops, and events.
• You manage appointments and prepare briefing materials for decision-making.
• You act as the interface between the team, partners, and external stakeholders.
• You provide occasional support in communications and coordinate with the marketing team.

Requirements

• Completed business vocational training, a degree, or equivalent experience — what matters to us is your mindset, not your formal qualification.
• Some prior experience in an assistant, project, or communications role is a plus but not required.
• You work in a structured way, think several steps ahead, and can make independent decisions when needed.
• You communicate confidently both verbally and in writing — fluent German and good working English.
• You are reliable, discreet, and handle confidential information appropriately — naturally, given the topics and conversations you will be exposed to.
• You enjoy working with people — you can adapt to school principals, savings bank executives, and start-up founders alike.
• You are motivated to grow — not just to complete tasks.