Assistant to the CEO

Jobtailor; Berlin; Vor Ort; EUR 42.000 - 64.000; Vollzeit

Zusammenfassung

Naturida in Berlin is seeking a proactive Personal Assistant / Executive Assistant to join our leadership team. You will manage calendars, travel, emails, and meetings, ensuring decisions and actions are clearly captured and followed up.

Based in Berlin at the Schönefeld office, you will handle office administration, onboarding, product samples, and support strategic planning with reports and analyses. A hands-on mindset and discretion are essential.

Qualifikationen

• Minimum of 3 years’ experience as a PA, EA, or in a comparable assistant role.
• Startup or scale-up experience is a plus — you’ll know what drives us and how we operate
• Business‑fluent German and fluent English
• Confident daily use of Google Workspace (Gmail, Calendar, Docs, Sheets, Slides)
• Based in Berlin and willing to come to the Schönefeld office regularly
• Absolute discretion and reliability — you will work with sensitive data and have direct access to executive mailboxes
• A genuine hands‑on mentality — you roll up your sleeves, whether it’s a strategic briefing or assembling an onboarding box
• E‑commerce or consumer goods experience is an advantage — enthusiasm for natural products is welcome

Aufgaben

• You will be the right hand to our executive leadership. That means: no two days are the same.
• You free up the management team so they can focus on what truly matters.
• You manage the leadership team’s calendars, travel, and email inboxes — reliably, proactively, and with a clear overview.
• You prepare and structure meetings and ensure that decisions and action items don’t get lost.
• You handle office management in Schönefeld: supplies, filing, documents, and contract administration.
• You assemble our onboarding and holiday gift boxes and make sure new team members feel the Naturida spirit from day one.
• You receive product samples, document them, and prepare feedback for the executive team and product team.
• You assist with the CEO’s personal errands on site (shopping, appointments, etc.).
• You create reports, presentations, and analyses for the executive team.
• You research, structure, and prepare information for strategic decision-making.
• You plan and lead internal events and offsites as the full project owner— from concept to follow-up.
• You identify optimization opportunities—and implement them.

Kenntnisse

PA/EA experience

Organizational skills

German (business fluent)

English (fluent)

Google Workspace proficiency

Tools

Google Workspace

Jobbeschreibung

Responsibilities

• You will be the right hand to our executive leadership. That means: no two days are the same.
• You free up the management team so they can focus on what truly matters.
• You manage the leadership team’s calendars, travel, and email inboxes — reliably, proactively, and with a clear overview.
• You prepare and structure meetings and ensure that decisions and action items don’t get lost.
• You handle office management in Schönefeld: supplies, filing, documents, and contract administration.
• You assemble our onboarding and holiday gift boxes and make sure new team members feel the Naturida spirit from day one.
• You receive product samples, document them, and prepare feedback for the executive team and product team.
• You assist with the CEO’s personal errands on site (shopping, appointments, etc.).
• You create reports, presentations, and analyses for the executive team.
• You research, structure, and prepare information for strategic decision-making.
• You plan and lead internal events and offsites as the full project owner— from concept to follow-up.
• You identify optimization opportunities—and implement them.

Requirements

• Minimum of 3 years’ experience as a PA, EA, or in a comparable assistant role
• Startup or scale-up experience is a plus — you’ll know what drives us and how we operate
• Business‑fluent German and fluent English
• Confident daily use of Google Workspace (Gmail, Calendar, Docs, Sheets, Slides)
• Based in Berlin and willing to come to the Schönefeld office regularly
• Absolute discretion and reliability — you will work with sensitive data and have direct access to executive mailboxesA genuine hands‑on mentality — you roll up your sleeves, whether it’s a strategic briefing or assembling an onboarding box
• E‑commerce or consumer goods experience is an advantage — enthusiasm for natural products is welcome