Assistant to the CEO (f/m/d)

Aesir Interactive; München; On-site; EUR 45,000 - 65,000; Full time

Job summary

Aesir Interactive, based in Munich, is seeking a proactive Executive Assistant to support the CEO in managing day-to-day operations and office activities. This role involves coordinating the CEO's calendar, preparing meeting materials, and ensuring a well-functioning workplace. The ideal candidate has 2–5 years of relevant experience and fluency in both German and English. Strong organizational skills and Microsoft Office proficiency are essential. A passion for the games industry is a plus.

Qualifications

• 2–5 years of experience as an Executive Assistant or in a similar role.
• Strong skills in managing multiple topics simultaneously.
• Confident in taking ownership of tasks.

Responsibilities

• Manage CEO's calendar, appointments, and priorities.
• Prepare meeting materials and take notes.
• Coordinate business travel and handle expense reports.

Skills

Organizational skills

Attention to detail

Fluent German

Very good English

Microsoft Office proficiency

Tools

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Teams

Confluence

Jira

Job description

About the company:

Aesir Interactive is an independent game development studio building ambitious titles for global audiences.
We are looking for a highly organized, proactive, and trusted Executive Assistant to the CEO to support our CEO in day-to-day operations and help keep our Munich office running smoothly.

Your role:

You will work closely with the CEO on scheduling, coordination, communication, preparation, and follow-up.
You are someone who sees what needs to be done, keeps information flowing, handles sensitive topics with discretion, and brings structure to a creative and fast-moving game development environment.

Main responsibilities

• Manage the CEO’s calendar, appointments, and priorities, including scheduling internal and external meetings.
• Prepare agendas, take meeting notes, and track follow-ups.
• Prepare meeting materials, briefings, presentations, and documents for partner visits, board meetings, studio presentations, and other key appointments.
• Support the CEO with email and communication management, including prioritizing topics, drafting responses, and protecting focus time.
• Coordinate business travel, accommodation, itineraries, and related documents.
• Handle expense reports, receipts, invoices, and administrative follow-ups related to CEO activities.
• Support board, investor, and publisher communication through preparation, documentation, and follow-up where needed.
• Handle confidential topics with professionalism, discretion, and good judgment.

Additional responsibilities

• Be based in our Munich office and help ensure a welcoming, organized, and well-functioning workplace.
• Help organize team events, office gatherings, company meetings, and internal celebrations.
• Support routines and processes that contribute to a positive and productive office culture.

Your Profile

• 2–5 years of experience as an Executive Assistant, Team Assistant, Office Manager, Management Assistant, or in a similar coordination role.
• Experience supporting a CEO, founder, managing director, or senior leadership team is a strong plus.
• Strong organizational skills, attention to detail, and the ability to manage several topics in parallel.
• Confidence in taking ownership without needing constant guidance.
• Good judgment when deciding what is urgent, what needs preparation, and what needs follow-up.
• Fluent German skills, as this role involves office coordination, service providers, official documents, and local vendors.
• Very good English skills.

You are

• Confident user of Microsoft Office, especially Outlook, Excel, and PowerPoint.
• Comfortable working with digital calendars, shared documents, and task lists.
• Able to prepare clear documents, presentations, notes, and overviews.
• Experience with tools such as Teams, Confluence, or Jira is a plus.

Bonus Points

• Experience in the games industry
• Basic understanding of HR, finance, invoicing, travel booking, or vendor coordination.