Executive Assistant

Korn Ferry; München; On-site; EUR 55,000 - 90,000; Full time

Job summary

Korn Ferry in Munich is seeking an experienced Executive Assistant / Project Assistant to support a Senior Partner in Executive Search across Germany and internationally.

You will manage complex calendars, coordinate interviews and travel, prepare client materials in German and English, and act as a communication hub between clients, candidates, and internal stakeholders. This role requires discretion, strong organizational skills, and hands-on project coordination.

Qualifications

• Several years of experience as an Executive Assistant or Project Assistant.
• Experience in executive search, consulting, or professional services is desirable.
• Excellent organizational and prioritization skills with ability to manage multiple projects.
• High level of professionalism, discretion, and attention to detail.
• Strong communication with senior executives and external stakeholders.
• Proactive, solution-oriented mindset with initiative.
• Advanced MS Office skills: PowerPoint, Word, Excel, Teams, Copilot.
• Experience with Salesforce, SAP, or Concur is a plus.
• Excellent German and very good English language skills.

Responsibilities

• Coordinate executive search projects from start to finish with a Senior Partner.
• Manage calendars, meetings, travel arrangements, and competing priorities.
• Coordinate interviews, assessments, client meetings, and project milestones.
• Act as a key contact between clients, candidates, and internal stakeholders.
• Track project progress, timelines, and deliverables for smooth execution.
• Prepare high-quality presentations, reports, and client materials in German and English.
• Maintain project information and data within internal systems and databases.
• Provide administrative and organisational support to the Munich office.

Skills

Calendar management

Project coordination

Client communication

Discretion

Multitasking

German/English fluency

Tools

PowerPoint

Word

Excel

Teams

Copilot

Salesforce

SAP

Concur

Job description

Korn Ferry is a global organizational consulting and talent management firm headquartered in Los Angeles. Founded in 1969, the company has evolved from a traditional executive search firm into an integrated consulting organization with a global presence.

Today, Korn Ferry supports organizations worldwide with approximately 9,000 employees across more than 50 countries, helping clients align strategy, organization, and talent to drive sustainable performance and growth.

Its services include Executive Search, Organizational and Management Consulting, Leadership and Talent Development, and Compensation, HR Strategy, and Recruiting Solutions.

As the official talent and organizational consulting partner of LA28, Korn Ferry supports the nearly 5,000 people who make the Olympic Games possible by attracting the right talent, developing strong leaders, and shaping the structure and culture needed to deliver a world-class experience.

We're looking for an experienced Executive Assistant / Project Assistant to support one of our Senior Partners in Executive Search. In this highly visible role, you'll work closely with senior leaders, clients, and candidates while playing a key part in delivering executive search projects across Germany and internationally.

This is more than a traditional assistant position. You'll be a trusted partner, project coordinator, and communication hub, helping to ensure the seamless execution of senior-level search assignments.

What you'll be doing

• Partner directly with a Senior Partner to coordinate executive search projects from start to finish.
• Manage complex calendars, meetings, travel arrangements, and competing priorities.
• Coordinate interviews, assessments, client meetings, and project milestones.
• Act as a key point of contact between clients, candidates, and internal stakeholders.
• Track project progress, timelines, and deliverables to ensure smooth execution.
• Prepare high-quality presentations, reports, and client materials in German and English.
• Maintain project information and data within internal systems and databases.
• Provide administrative and organisational support to the Munich office.

What we're looking for

• Several years of experience in an Executive Assistant, Project Assistant, or similar support role.
• Experience within executive search, consulting, professional services, or a corporate environment is highly desirable.
• Exceptional organisational and prioritisation skills with the ability to manage multiple projects simultaneously.
• High level of professionalism, discretion, and attention to detail.
• Strong communication skills and confidence interacting with senior executives and external stakeholders.
• A proactive, solution-oriented mindset with the ability to anticipate needs and take initiative.
• Advanced Microsoft Office skills, particularly PowerPoint, Word, Excel, Teams, and Copilot.
• Experience with Salesforce, SAP, or Concur is an advantage.
• Excellent German and very good English language skills.