Executive and Team Assistant (f/m/d)

NXP Semiconductors N.V.; Hamburg; Vor Ort; EUR 55.000 - 75.000; Vollzeit

Zusammenfassung

NXP in Germany is seeking an experienced Executive Assistant to support a VP with calendar and travel management, inbox handling, and preparation of presentations and reports. You will also act as a Team Assistant helping with meetings, onboarding, and day-to-day administration.

The role requires strong MS Office skills (Excel and PowerPoint), fluent English and German, excellent organizational abilities, discretion, and a proactive mindset to streamline workflows and support cross-functional

Qualifikationen

• Several years of experience in an assistant role.
• Strong knowledge of office management incl. IT tools for administration, travel and purchasing.
• Proficiency in MS Office, including Excel reporting and PowerPoint.
• Excellent communication in English and German.
• Excellent interpersonal skills.
• Friendly attitude and team player.
• Ability to work under pressure, prioritize and take the initiative.
• High level of professionalism, discretion and confidentiality.
• Continuous improvement mindset: identifies opportunities to streamline workflows, update templates or documentation.
• Demonstrate ownership and accountability.

Aufgaben

• Executive Assistant to a VP, including calendar and travel management, inbox management, strategic meeting organization, preparation of presentations, and support with reports.
• Team Assistant: travel management for team members, organization of meetings, workshops and conference calls, onboarding/offboarding, and administrative tasks such as SharePoint and org charts administration, expense reconciliation, and purchase orders.

Kenntnisse

Office management

MS Office

Excel reporting

PowerPoint

English

German

Communication skills

Interpersonal skills

Team player

Discretion

Tools

SharePoint

Purchasing systems

Jobbeschreibung

Job Responsibility:

• Executive Assistant to a VP,
  incl. calendar and travel management, inbox management, strategic meeting organization, preparation of presentations, support with reports
• Team Assistant
  • Travel management for team members
  • Organization of meetings, workshops and conference calls
  • Onboarding of new employees with respect to IT and office equipment and offboarding
  • Organizational & administration tasks: taking care of distribution lists, Sharepoint and org charts administration, expense reconciliation, purchase orders, administration of time-chart, vacation- and absent-files
  • Handle confidential matters and take ownership and personal accountability
  • Contribute to small-scale projects and administrative improvements

Job Qualification:

• Several years of experience in an assistant role
• Strong knowledge of office management incl. IT tools for administration, travel and purchasing
• Solid proficiency in MS Office, including Excel reporting and PowerPoint
• Good organizational talent with high flexibility to deal with changing priorities
• Excellent communication skills in both English and German
• Excellent interpersonal skills
• Friendly attitude and team player
• Ability to work under pressure, prioritize and take the initiative
• Extremely high level of professionalism, discretion and confidentiality
• Continuous improvement mindset: proactively identifies opportunities to streamline workflows, improve templates, or update documentation
• Demonstrate strong ownership, personal accountability, and commitment to follow-through

More information about NXP in Germany...