Staff Assistant to the Procurement Central Services Office/ Vice President (f/m/div)

Infineon Technologies AG; München; On-site; EUR 42,000 - 54,000; Full time

Job summary

Infineon Technologies AG in Munich seeks a skilled Executive/Team Assistant to support senior leadership. You will manage complex calendars, coordinate internal and external meetings, and handle travel and expenses with precision.

As the central link between Procurement and stakeholders, you will revise presentations, maintain intranet and shared drives, plan events, and onboard Vocational Trainees, contributing to an efficient, global procurement function.

Qualifications

• Completed vocational training or commercial apprenticeship in business administration.
• 3–5 years in a similar role such as Team/Executive/Administrative Assistant.
• Experience supporting multiple senior stakeholders, travel and expenses management.
• Advanced proficiency in MS Office and collaboration platforms.
• Fluent German with strong English communication skills.

Responsibilities

• Provide comprehensive admin support to senior leadership, including managing complex calendars, scheduling appointments, and coordinating meetings.
• Act as central liaison between Procurement and stakeholders to plan global meetings.
• Revise and create presentations representing Procurement to internal and external audiences.
• Coordinate travel arrangements and prepare expense reports accurately and timely.
• Maintain PROC intranet/SharePoint, distribution lists, process MyBuy orders, and track MyService tickets.
• Plan and execute meetings, workshops, and corporate events, including location research.
• Support onboarding and task management of Vocational Trainees and take on ad hoc assignments.

Skills

Calendar management

Scheduling

Stakeholder management

Executive support

Travel arrangements

Expense reporting

Document preparation

Presentation revision

Intranet/SharePoint

MyBuy / procurement tools

Microsoft Office

German (fluent)

English (professional)

Education

Commercial apprenticeship / business admin qualification

Tools

Concur

SharePoint

Microsoft Teams

MyBuy

MyService

Office 365

Job description

Provide comprehensive administrative support to senior leadership, including managing complex calendars, scheduling appointments, and coordinating internal and external meetings to ensure smooth operational workflows.

Act as the central connecting element between the Procurement organization and its stakeholders, facilitating clear communication and driving the planning of regular and annual global meetings.

Revise and create presentations, ensuring high-quality documentation that effectively represents the Procurement organization to internal and external audiences.

Coordinate all aspects of travel arrangements (including flights, hotels, and rental cars) as well as preparing and processing expense reports in a timely and accurate manner.

Manage office administrative tasks, including maintaining the PROC intranet, SharePoint/shared drives, distribution lists, processing MyBuy orders, and creating and tracking MyService tickets for events and related activities.

Plan, coordinate, and execute meetings, workshops, and corporate events, including researching suitable locations and offsite activities such as team-building programs to support an engaged and collaborative team culture.

Support the onboarding and task management of Vocational Trainees (Auszubildende) and take on ad hoc assignments from senior leaders, demonstrating flexibility and a solution‑focused mindset.

• Completed vocational training, commercial apprenticeship, or a qualification in business administration; an additional certification in office management, executive assistance, or a related field is considered a strong advantage.
• At least 3-5 years of professional experience in a comparable role such as Team Assistant, Executive Assistant, Administrative Assistant, or Office Manager, ideally within an international or corporate environment.
• Proven experience in supporting multiple senior stakeholders, coordinating complex schedules, and managing travel and expenses, ideally with knowledge of Concur or a similar travel and expense management system.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) as well as familiarity with collaboration and document management platforms such as SharePoint or Microsoft Teams.
• Exceptional organizational and time‑management skills, with a strong attention to detail, the ability to prioritize multiple tasks simultaneously, and a proactive, service‑oriented mindset.
• High degree of discretion and confidentiality when handling sensitive information, combined with strong interpersonal skills, adaptability, and the ability to work both independently and collaboratively in a fast‑paced environment.
• Fluency in German and strong written and verbal communication skills in English are required to effectively interact with global teams and international stakeholders.

We are on a journey to create the best Infineon for everyone. We strive to create the best Infineon for everyone by embracing diversity and inclusion. We welcome applicants for who they are and offer a workplace built on trust, openness, respect and equal opportunity. Our hiring decisions are based on skills and experience.