Executive and Team Assistant (f/m/d)

NXP Semiconductors; Hamburg; Vor Ort; EUR 42.000 - 60.000; Vollzeit

Zusammenfassung

NXP Semiconductors in Hamburg, Germany, seeks an Executive Assistant/Team Assistant supporting a VP with calendar and travel management, inbox handling, meeting organization and presentation preparation.

Ideal candidates bring several years in an assistant role, strong MS Office skills, fluency in English and German, and a professional approach with confidentiality and initiative.

Qualifikationen

• Several years of experience in an assistant role.
• Strong knowledge of office management incl. IT tools for administration, travel and purchasing.
• Solid proficiency in MS Office, including Excel reporting and PowerPoint.
• Good organizational talent with high flexibility to deal with changing priorities.
• Excellent communication skills in both English and German.
• Excellent interpersonal skills.
• Friendly attitude and team player.
• Ability to work under pressure, prioritize and take the initiative.
• Extremely high level of professionalism, discretion and confidentiality.
• Continuous improvement mindset: proactively identifies opportunities to streamline workflows, improve templates, or update documentation.
• Demonstrate strong ownership, personal accountability, and commitment to follow-through.

Aufgaben

• Executive Assistant to a VP, incl. calendar and travel management, inbox management, strategic meeting organization, preparation of presentations, support with reports
• Team Assistant
• Travel management for team members
• Organization of meetings, workshops and conference calls
• Onboarding of new employees with respect to IT and office equipment and offboarding
• Organizational & administration tasks: taking care of distribution lists, Sharepoint and org charts administration, expense reconciliation, purchase orders, administration of time-chart, vacation- and absent-files
• Handle confidential matters and take ownership and personal accountability
• Contribute to small-scale projects and administrative improvements

Kenntnisse

Assistant experience

Office management

MS Office

Excel reporting

PowerPoint

Bilingual EN/DE

Tools

SharePoint

Jobbeschreibung

Job Responsibility

• Executive Assistant to a VP, incl. calendar and travel management, inbox management, strategic meeting organization, preparation of presentations, support with reports
• Team Assistant
• Travel management for team members
• Organization of meetings, workshops and conference calls
• Onboarding of new employees with respect to IT and office equipment and offboarding
• Organizational & administration tasks: taking care of distribution lists, Sharepoint and org charts administration, expense reconciliation, purchase orders, administration of time-chart, vacation- and absent-files
• Handle confidential matters and take ownership and personal accountability
• Contribute to small-scale projects and administrative improvements

Job Qualification

• Several years of experience in an assistant role
• Strong knowledge of office management incl. IT tools for administration, travel and purchasing
• Solid proficiency in MS Office, including Excel reporting and PowerPoint
• Good organizational talent with high flexibility to deal with changing priorities
• Excellent communication skills in both English and German
• Excellent interpersonal skills
• Friendly attitude and team player
• Ability to work under pressure, prioritize and take the initiative
• Extremely high level of professionalism, discretion and confidentiality
• Continuous improvement mindset: proactively identifies opportunities to streamline workflows, improve templates, or update documentation
• Demonstrate strong ownership, personal accountability, and commitment to follow-through

More information about NXP in Germany...