Executive Assistant

Broadcom Inc.; Regensburg; On-site; EUR 60,000 - 90,000; Full time

Job summary

Broadcom Inc. seeks an organized Executive Assistant to provide comprehensive administrative support for our VP & General Manager in Germany.

You will manage essential business processes, handle contracts, and ensure smooth day-to-day operations across cross-functional teams. You will coordinate procurement in Oracle, oversee contract lifecycles with Apttus, travel via Egencia, and manage facilities and events while maintaining strict confidentiality and fluency in German and English.

Qualifications

• 5+ years of relevant experience in executive support or similar roles.
• Fluent in German and English; able to manage confidential information.
• Proficient with IT systems and internet research; adaptable to various software tools.

Responsibilities

• Manage end-to-end procurement and order management in Oracle, including PO creation and goods receipts.
• Coordinate supplier setups, contract lifecycle, NDAs, approvals, signatures, and renewals.
• Oversee travel planning and expense reporting via Egencia; supervise mail, logistics, and facilities activities.
• Plan events and coordinate with Finance and Tax compliance; ensure cross-department alignment.
• Support VP & GM with day-to-day administrative tasks and cross-functional workflows.

Skills

Executive support

German language

English language

Discretion & confidentiality

Cross-functional coordination

Education

Berufsausbildung completed

University degree welcome

Tools

Oracle procurement

Apttus NDAs

Egencia travel system

Oracle purchasing

Job description

Job Description: Role Overview: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support for our VP & General Manager. In this role, you will be the backbone of our operations, managing essential business processes, facilitating contracts, and ensuring the smooth day-to-day functioning of our team. You will interact with internal systems, coordinate cross-departmental requirements, and handle vital logistics for our operations in Germany.

Key Responsibilities

• Procurement & Order Management: Manage the end-to-end purchasing process in Oracle, including creating Purchase Orders, processing goods receipts, and coordinating with Accounts Payable.
• Supplier & Contract Administration: Facilitate supplier setups via our CVA team. Oversee the contract lifecycle, including generating standard NDAs in Apttus and managing internal approvals, signatures, and renewals.
• Travel & Expense Management: Oversee travel planning via Egencia and manage expense reporting.
• Logistics & Facility Coordination: Handle mail distribution across German locations, manage shipping documentation (Oracle), and coordinate package collection with local forwarder.
• Office Operations: Oversee office inventory, including ordering office supplies and coordinating refreshments through facility services (CBRE).
• Event Planning: Coordinate and document company events, ensuring proper alignment with Finance and Tax compliance requirements.

Candidate Profile

You are dedicated, open to new topics, fluent in German and English, and enjoy working within an international team. You are highly flexible and accessible to your manager in urgent matters. You handle confidential information with discretion, are experienced with different IT systems and internet research, bring at least 5 years of relevant professional experience. A completed vocational training (Berufsausbildung) is a fundamental requirement; a university degree is welcome.

Broadcom is proud to be an equal opportunity employer. We will consider qualified applicants without regard to race, color, creed, religion, sex, sexual orientation, national origin, citizenship, disability status, medical condition, pregnancy, protected veteran status or any other characteristic protected by federal, state, or local law. We will also consider qualified applicants with arrest and conviction records consistent with local law.

If you are located outside USA, please be sure to fill out a home address as this will be used for future correspondence.

Welcome! Thank you for your interest in Broadcom! We are a global technology leader that designs, develops and supplies a broad range of semiconductor and infrastructure software solutions. For more information please visit our video library and check out our Connected by Broadcom series. Follow us on Linked In Broadcom Inc.