Commercial Coordinator, time-limited (parental leave)

Alexion; München; Vor Ort; EUR 40.000 - 50.000; Vollzeit

Zusammenfassung

A leading pharmaceutical company in Munich is looking for an Administrative Assistant to support the Head of Commercial and the Digital Marketing Team. The role includes managing vendor communications, supporting financial and administrative processes, and contributing to small projects. Candidates should have at least 1 year's experience, a commercial degree, and excellent communication skills in both German and English. This is a full-time position offering dynamic support in a fast-paced environment.

Qualifikationen

• At least 1 year of experience as an assistant or coordinator.
• Strong ability to manage small projects independently.
• Excellent written and oral communication skills in German and English.

Aufgaben

• Provide administrative support to the Head of Commercial.
• Manage external vendors and handle contract management.
• Support campaign coordination and content updates.

Kenntnisse

Organisational skills

Communication skills

Project management

Digital marketing tools

Attention to detail

Service orientation

Ausbildung

Commercial degree or equivalent

Tools

MS Office

Jobbeschreibung

This is what you will do:

• Provide administrative support to the Head of Commercial, including organising internal Commercial team meetings & trainings and managing the workflow of documents signed by the Head of Commercial Germany.
• Support the Digital Marketing Team in preparation of all relevant organisational tasks (incl. content creation approval and upload).
• Handle internal meeting and event logistics.
• Support with the creation of presentations.
• Manage external vendors – communication with events and translation agencies.
• Handle general vendor invoice and payment processes for all external vendors.
• Handle contract management and documentation.
• Take over commercial projects such as process optimisation.
• Manage the CO₂ budget of the commercial team.
• Organise efficiently the central storage of promotional materials.
• Perform other financial & administrative tasks.
• Responsible for overall commercial budget administration.
• Support the Head of Commercial and Digital Marketing Team in managing operational spend (monthly accruals & budget tracking).
• Participate in the administrative and financial workflow for offers, orders and invoices related to marketing activities.
• Handle invoices, create necessary forms and ensure adherence to SOP (PRF new vendor PO Management).
• Provide general office administration and backup for other assistants (Executive & Office Assistants, other Marketing Assistants).
• Backup for order management – closely collaborate and proactively communicate within the assistant group to manage tasks and processes across departments.

You will need to have:

• At least 1 year of experience as an assistant / coordinator.
• Commercial degree or equivalent.
• Strong organisational skills and ability to manage small projects independently.
• Basic understanding of digital marketing tools and channels (e.g. email platforms, social media content management systems).
• Ability to support campaign coordination, content updates and internal communication efforts.
• Excellent social skills.
• Excellent written and oral communication skills in German & English.
• Very good computer skills (MS Office).
• Highly service‑oriented and able to handle multiple and changing priorities.
• High degree of accuracy and attention to detail.
• Sense of ethics and responsibility.
• High level of motivation and a proactive approach.

We would prefer for you to have:

• Flexibility and ability to adapt to changing conditions.
• Experience in the life science / pharmaceutical industry is a plus.
• Experience working with cross‑functional teams, especially in marketing or communications.
• Familiarity with compliance requirements in a regulated industry (e.g. pharma, healthcare).

Date Posted: 20-Nov-2025

Key Skills: Building Construction, Logistics & Procurement, Account Management, Communication, Client Services, Jboss

Employment Type: Full-Time

Experience: years

Vacancy: 1

Alexion is proud to be an Equal Employment Opportunity and Affinitiative Action employer. We are committed to fostering a culture of belonging where every single person can belong because of their uniqueness. The Company will not make decisions about employment training compensation promotion and other terms and conditions of employment based on race, color, religion, creed or lack thereof, sex, sexual orientation, age, ancestry, national origin, ethnicity, citizenship status, marital status, pregnancy (including childbirth, breastfeeding or related medical conditions), parental status (including adoption or surrogacy), military status, protected veteran status, disability, medical condition, gender identity or expression, genetic information, mental illness or other characteristics protected by law. Alexion provides reasonable accommodations to meet the needs of candidates and employees. To begin an interactive dialogue with Alexion regarding an accommodation please contact . Alexion participates in E-Verify.

Alexion participates in E-Verify.