Office Manager (Part-Time)

emnify; Berlin; Vor Ort; EUR 19.000 - 30.000; Teilzeit

Zusammenfassung

emnify seeks a part-time Office Manager in Berlin to ensure smooth, on-site day-to-day operations and support for staff and visitors. You will collaborate with the Senior Office & Event Manager and partner with People and Finance to streamline processes and maintain an organized workplace.

The role emphasizes hands-on operational support, proactive improvement of routines, and strong German/English communication across teams and external partners.

Qualifikationen

• Strong organizational skills with a structured and reliable approach to managing recurring operational and administrative tasks.
• Confidence in coordinating office operations independently and handling day-to-day issues with sound judgement and a hands-on mindset.
• Clear and effective communication skills in German and English (both at least C1).
• Ability to manage multiple topics at once, adapt to changing priorities, and maintain reliable follow-through and attention to detail.
• Confidence working with digital workplace tools and the ability to quickly learn new systems that support efficient coordination and documentation.

Aufgaben

• Ensure reliable day‑to‑day office operations, including supplies, facilities topics, vendor coordination, and workspace organization
• Support employees, visitors, and external service providers as a reliable point of contact for office‑related questions and requests
• Coordinate office logistics for onboarding, travel support, and internal activities in close collaboration with teams such as People and Finance
• Support planning and organizing internal events, team activities, and office gatherings with a structured and hands‑on approach
• Identify practical opportunities to improve office processes, coordination, and the day‑to‑day on‑site workplace experience

Kenntnisse

Organizational skills

Office coordination

German & English proficiency

Multi-tasking

Digital tool proficiency

Jobbeschreibung

At emnify, we build the connectivity infrastructure for the Internet of Things. Our teams work across locations, functions, and cultures, and our Berlin office plays an important role in enabling collaboration and reliable day-to-day operations.

As our part-time Office Manager, you will help ensure that office operations run smoothly, consistently, and professionally on site. Working closely with our Senior Office & Event Manager and partnering with teams such as People and Finance, you will take ownership of recurring office processes, support employees and visitors with day-to-day office needs, and contribute to a well-organized and welcoming working environment. The role combines hands‑on operational support with a proactive approach to improving office routines, coordination, and the day‑to‑day workplace experience.

Working Model: Part‑time (20 to 25 hours per week), with onsite presence in Berlin across 5 working days.

Your Impact

• Ensure reliable day‑to‑day office operations, including supplies, facilities topics, vendor coordination, and workspace organization
• Support employees, visitors, and external service providers as a reliable point of contact for office‑related questions and requests
• Coordinate office logistics for onboarding, travel support, and internal activities in close collaboration with teams such as People and Finance
• Support planning and organizing internal events, team activities, and office gatherings with a structured and hands‑on approach
• Identify practical opportunities to improve office processes, coordination, and the day‑to‑day on‑site workplace experience

Your Skills

• Strong organizational skills with a structured and reliable approach to managing recurring operational and administrative tasks
• Confidence in coordinating office operations independently and handling day‑to‑day issues with sound judgement and a hands‑on mindset
• Clear and effective communication skills in German and English (both at least C1), with the ability to work well across teams and with external partners
• Ability to manage multiple topics at once, adapt to changing priorities, and maintain reliable follow‑through and attention to detail
• Confidence working with digital workplace tools and the ability to quickly learn new systems that support efficient coordination and documentation