Business Process & Office Manager (part-time)

GLS/NXT; Berlin; Vor Ort; Vertraulich; Teilzeit

Benefits dieser Stelle

Hybrid work policy

Berlin Mitte office

30 days annual leave

Team events & offsites

International projects

Zusammenfassung

GLS/NXT is seeking a Business Process & Office Manager to coordinate people operations, organisational excellence, and office management in Berlin. You will work closely with leadership to streamline onboarding, performance reviews, events, and administrative tasks in a fast-paced, people-centric environment.

The role emphasizes structured processes, clear communication, and cross-functional collaboration across teams, with a hybrid work setup and a focus on process improvement and culture.

Qualifikationen

• Completed studies in business administration, quality management, psychology, human resources, or related field.
• Ability to manage multiple tasks concurrently with strong attention to detail.
• Excellent German and English communication.
• Interest in people operations, office management, organisational development.
• Strong interpersonal skills and stakeholder engagement.
• Proactive ownership mindset; drive recurring processes.
• Availability of at least 20 hours per week.

Aufgaben

• Support system administration and tool management, including administration of Wrenly.
• Track and manage team inventory and office supplies.
• Order drinks, snacks, and office supplies, and keep the office well-stocked.
• Manage the team birthday calendar and recurring organisational tasks.
• Handle admin and compliance basics, including vacation tracking.
• Provide support to the People & Business Process Manager.
• Support onboarding of new hires.
• Support the organisation and running of team events.
• Plan, run, and evaluate internal surveys and act on findings.

Kenntnisse

Organisational skills

Multitasking

Proactive mindset

Communication (German & English)

Interpersonal skills

Ownership of processes

Team stakeholder engagement

Availability 20 h/week

Ausbildung

Completed studies in business administration / related field

Tools

Wrenly

Jobbeschreibung

GLS/NXT is looking for a Business Process & Office Manager to manage key processes and administrative activities across our people operations, organisational excellence, and office management.

In this role, you'll work closely with our leadership and people & business operations manager, coordinating hiring, onboarding, and performance review processes, while also managing team events, day‑to‑day office management, and administrative and system tasks. You'll ensure clarity, structure, and strong communication across all people, business process, and office‑related activities.

This role is a great fit for someone who is organised, detail‑oriented, and enjoys managing administrative processes in a fast‑paced, people‑centric environment where processes, culture, and communication go hand in hand.

Tasks

• Support system administration and tool management, including administration of Wrenly
• Track and manage team inventory & office supplies
• Order drinks, snacks, and office supplies, and ensure the office is well‑stocked and running smoothly
• Manage the team birthday calendar and other recurring organisational tasks
• Handle admin and compliance basics, including vacation tracking and time off requests
• Provide need‑based administrative support to the People & Business Process Manager
• Support the onboarding process for new hires
• Support the organisation and running of team events
• Plan, run, and evaluate internal surveys and act on findings as needed

Requirements

• Completed studies in business administration, quality management, psychology, human resources, or a related field OR completed vocational training as a management assistant
• Strong organisational skills with attention to detail and the ability to manage multiple tasks concurrently
• Proactive mindset with the ability to take ownership of recurring processes and small projects
• Excellent communication skills in both German and English
• Interest in people operations, office management, organisational development, operational excellence and team dynamics
• Strong interpersonal skills and confidence in engaging with various stakeholders, including leadership
• Solution‑oriented approach with the ability to ask relevant questions and drive progress
• Availability of min. 20 hours per week and motivation to work in a dynamic, fast‑paced environment

Benefits

• Dynamic workplace: A digital environment with international projects and space to learn and grow
• Flexible work conditions: Hybrid working mode with a tailored remote policy
• Physical space for ideas: A great office space in Berlin Mitte with top‑tier equipment
• Transparent and competitive compensation: A salary package that reflects your expertise and experience.
• Engaging team culture: Monthly team cooking, regular events and offsites
• Vacation policy: 30 days of yearly holiday

Even if you do not meet every single requirement, we encourage you to apply if you believe you are well‑suited for the role and can contribute meaningfully to our team.

Commitment to Diversity

GLS/NXT is an equal opportunity employer, which means we do not discriminate on the basis of race, colour, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression. We celebrate diversity and are committed to creating an inclusive environment for all employees.