Business Process & Office Manager (part-time)

GLS Beteiligungs GmbH; Berlin; Hybrid; Vertraulich; Teilzeit

Benefits dieser Stelle

Dynamic workplace

Flexible work conditions

Physical office in Berlin Mitte

Transparent compensation

Engaging team culture

Vacation policy: 30 days

Zusammenfassung

GLS/NXT is seeking a Business Process & Office Manager to oversee key processes across people operations, organisational excellence, and office management in Berlin.

You will coordinate hiring, onboarding, and performance reviews, and plan team events while ensuring smooth day-to-day office operations and clear communication across teams. The role suits an organized, detail-oriented professional who thrives in a fast-paced, people-centric environment.

Qualifikationen

• Completed studies in business administration or related field, or vocational training as a management assistant.
• Strong organizational skills with attention to detail and multi-tasking ability.
• Proactive, owner-driven approach to recurring processes and small projects.
• Excellent communication in German and English.
• Interest in people operations, office management, organizational development and operational excellence.
• Strong interpersonal skills and ability to engage with leadership.
• Solution-oriented mindset and ability to drive progress.
• Available at least 20 hours per week in a dynamic environment.

Aufgaben

• Support system administration and tool management, including administration of Wrenly.
• Track and manage team inventory and office supplies.
• Order drinks, snacks, and office supplies, and ensure the office is well-stocked and running smoothly.
• Manage the team birthday calendar and other recurring organisational tasks.
• Handle admin and compliance basics, including vacation tracking and time off requests.
• Provide need-based administrative support to the People & Business Process Manager.
• Support the onboarding process for new hires.
• Support the organisation and running of team events.
• Plan, run, and evaluate internal surveys and act on findings as needed.

Kenntnisse

Organizational skills

German language

English language

Stakeholder engagement

Communication

Proactive mindset

Time management

Team coordination

Ausbildung

Business administration or related field

Jobbeschreibung

GLS/NXT is looking for a Business Process & Office Manager to manage key processes and administrative activities across our people operations, organisational excellence, and office management.

In this role, you'll work closely with our leadership and people & business operations manager, coordinating hiring, onboarding, and performance review processes, while also managing team events, day-to-day office management, and administrative and system tasks. You'll ensure clarity, structure, and strong communication across all people, business process, and office-related activities.

This role is a great fit for someone who is organised, detail-oriented, and enjoys managing administrative processes in a fast-paced, people-centric environment where processes, culture, and communication go hand in hand.

Tasks

• Support system administration and tool management, including administration of Wrenly
• Track and manage team inventory & office supplies
• Order drinks, snacks, and office supplies, and ensure the office is well-stocked and running smoothly
• Manage the team birthday calendar and other recurring organisational tasks
• Handle admin and compliance basics, including vacation tracking and time off requests
• Provide need-based administrative support to the People & Business Process Manager
• Support the onboarding process for new hires
• Support the organisation and running of team events
• Plan, run, and evaluate internal surveys and act on findings as needed

Requirements

• Completed studies in business administration, quality management, psychology, human resources, or a related field OR completed vocational training as a management assistant
• Strong organizational skills with attention to detail and the ability to manage multiple tasks concurrently
• Proactive mindset with the ability to take ownership of recurring processes and small projects
• Excellent communication skills in both German and English
• Interest in people operations, office management, organizational development, operational excellence and team dynamics
• Strong interpersonal skills and confidence in engaging with various stakeholders, including leadership
• Solution-oriented approach with the ability to ask relevant questions and drive progress
• Availability of min. 20 hours per week and motivation to work in a dynamic, fast-paced environment

Benefits

• Dynamic workplace: A digital environment with international projects and space to learn and grow
• Flexible work conditions: Hybrid working mode with a tailored remote policy
• Physical space for ideas: A great office space in Berlin Mitte with top-tier equipment
• Transparent and competitive compensation: A salary package that reflects your expertise and experience.
• Engaging team culture: Monthly team cooking, regular events and offsites
• Vacation policy: 30 days of yearly holiday

About GLS/NXT

GLS/NXT was founded with the mission to build the next generation of logistic experiences driven by technology - core, adjacent & beyond. More specifically, our sphere of interest is the Logistics and eCommerce sector. We are entrepreneurs and hence always start with the user's needs. We are located between Corporate and Startups and leverage the benefits from both (startup speed and corporate muscle). GLS/NXT inhabits different project teams, acting as startups with business responsibility and setting their own vision and mission. GLS/NXT is part of the GLS IT Services GmbH.

Commitment to Diversity

GLS/NXT is an equal opportunity employer, which means we do not discriminate on the basis of race, colour, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression. We celebrate diversity and are committed to creating an inclusive environment for all employees.