Assistent der Geschäftsleitung

INZAG Germany GmbH; Wiesbaden; Vor Ort; EUR 50.000 - 65.000; Vollzeit

Zusammenfassung

A German engineering and construction firm in Wiesbaden is seeking an Executive Assistant & Office Manager to support management and project teams. The ideal candidate will manage scheduling, coordinate international travel, and oversee office operations. This role requires 2–5 years of relevant experience, excellent bilingual communication skills in German and English, and proficiency in MS Office. The company offers a multicultural environment, individual onboarding, job flexibility, 30 vacation days, and employee benefits.

Leistungen

JobRad employee bike leasing

Flexible working hours

30 vacation days

Attractive office location in Wiesbaden

Qualifikationen

• 2–5 years experience in a similar role.
• Strong sense of ownership and attention to detail.
• Practical experience in HR or payroll administration preferred.

Aufgaben

• Manage scheduling and coordination for management and project teams.
• Organize international business travel and prepare travel plans.
• Ensure smooth day-to-day office operations.

Kenntnisse

Project coordination

Bilingual in German and English

MS Office proficiency

Communication skills

Ausbildung

Completed apprenticeship or vocational training in Germany

Bachelor's degree or comparable qualification

Tools

SAP

Jobbeschreibung

Location : Wiesbaden | Full-time (40h)

INZAG Germany GmbH is a German engineering and construction company established in 2011. We deliver high‑impact infrastructure projects in high‑growth countries, with a focus on transportation, water & sanitation, energy, and public works.

Our teams in Germany, Ghana, Angola and Uganda work closely with international partners and government institutions to implement essential infrastructure for sustainable development.

To strengthen our Wiesbaden headquarters, we are looking for a proactive, structured and reliable

Executive Assistant & Office Manager (m / f / d)

If you enjoy coordinating across teams, handling complex administrative workflows and taking ownership of a broad responsibility portfolio, this role offers a next step in a dynamic international environment.

Your Responsibilities

Executive & Administrative Support

• Manage scheduling, calendars and coordination for management and project teams
• Handle written and oral correspondence in German and English
• Organize international business travel, prepare travel plans and process travel expenses

Office & Operations Management

• Ensure smooth day‑to‑day office operations, including handling mail, documentation, third‑party services and visitor coordination
• Plan and coordinate internal meetings, workshops and company events
• Support HR administration (employment documentation, personnel files, onboarding coordination)

Finance & Accounting Support

• Assist with invoice handling, accounts payable / receivable documentation and project‑related accounting tasks (no independent bookings required)
• Coordinate with internal finance and external accountants as needed

Your Profile

• Completed an apprenticeship or vocational training in Germany ( kaufmännische Ausbildung ), a bachelor’s degree or comparable qualification
• 2–5 years experience in a similar role (Executive Assistant, Office Manager, Team Assistant or HR / Accounting Support); experience in the construction, engineering or project business is a plus
• Strong sense of ownership : structured, precise, responsible and comfortable with confidentiality
• Practical experience in HR or payroll administration preferred
• Very good German and English skills required; Spanish or Portuguese is an advantage
• Excellent MS Office skills; SAP know‑how is a plus
• Strong communication skills, cultural awareness, and the ability to manage several tasks in parallel

What We Offer

• A diverse and multicultural environment with colleagues from Germany, Ghana, Uganda, Angola and many other countries
• A meaningful role supporting international infrastructure projects
• Individual onboarding and long‑term development opportunities
• JobRad employee bike leasing
• Flexible working hours
• 30 vacation days
• Attractive office location in Wiesbaden

Interested?

Send your application with CV to : [e-mail]

Contact person : Leandro Fernandez

If you have questions, feel free to reach out by e‑mail. We look forward to hearing from you!