Assistant Secretarial Support (m/f/d)

adesta GmbH & Co. KG; Darmstadt; On-site; EUR 45,000 - 50,000; Full time

Job summary

The IT-Systemhaus der Bundesagentur für Arbeit in Darmstadt is seeking a highly organised Administrative Assistant. This role involves coordinating internal meetings, managing document workflows, and providing secretarial support in a structured environment.

The ideal candidate possesses secondary education, strong organisational skills, and fluency in English. An annual gross salary of €45,000 to €50,000 is offered, depending on experience and qualifications, along with a comprehensive training program.

Qualifications

• Proven administrative experience required.
• Experience in a structured administrative environment preferred.
• Proactive and responsive to urgent requests.

Responsibilities

• Coordinate and schedule internal meetings and negotiations.
• Manage document workflows and contractual documentation.
• Provide general secretarial support including travel coordination.

Skills

Strong organisational skills

Fluent in written and spoken English

Proficient in MS Office

Attention to detail

Education

Secondary education

Tools

ERP/DMS experience

Job description

Beginn

• Office-Manager/in

On behalf of our client, an international organisation, we are currently seeking a highly organised and proactive Administrative Assistant (m/f/d) to support the Contracts Division. This is an excellent opportunity for an experienced administrative professional looking to work in a structured and dynamic environment.

• Coordinate and schedule internal meetings, interviews, and negotiations
• Manage document workflows, electronic filing (DMS & SAP), and contractual documentation
• Support the Contract Officer with administrative tasks and drafting standard documents
• Handle incoming mail and general correspondence
• Provide general secretarial support, including travel coordination and deputy cover

Our client is a well-established international organisation operating in the field of research. With a strong focus on innovation, collaboration, and scientific excellence, the organisation works with partners across Europe and beyond. It offers a structured and multicultural working environment where high professional standards and teamwork are highly valued.

• Secondary education and proven administrative experience
• Fluent in written and spoken English
• Strong organisational skills with the ability to prioritise and meet deadlines
• Proficient in MS Office; ERP/DMS experience is an advantage
• Proactive, detail-oriented, and responsive to urgent requests
• An international and professional working environmen
• A structured onboarding process and comprehensive training
• An annual gross salary between €45,000 and €50,000, depending on experience and qualifications

If you are a reliable, detail-oriented professional who enjoys working in a structured administrative environment, we look forward to receiving your application.