Administrative Assistant – Art Industry (M / F / X)

Manpower Luxembourg S.A.; Menningen; Vor Ort; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

A recruitment agency is seeking an Administrative Assistant to support a renowned artist in managing daily operations. The role requires strong organizational skills and discretion, with responsibilities including contract management, invoicing, and partner liaison. Candidates should possess experience in administrative roles, proficiency in MS Office, and speak German and English. This position offers a dynamic work environment, participation in international projects, and an attractive compensation package.

Leistungen

Versatile and stimulating position in the art industry

Participation in international projects

Attractive compensation package

Dynamic and creative work environment

Qualifikationen

• Proven experience in administrative assistance or project coordination, preferably in arts, events, or audiovisual sectors.
• Proficiency in MS Office tools (Excel, Word, PowerPoint) and invoicing software.
• Language skills: German and English required (French is a plus).

Aufgaben

• Support a renowned artist in managing daily operations.
• Monitor sponsorship and audiovisual contracts.
• Prepare invoices and ensure payment control.
• Arrange hotel bookings and travel coordination.
• Communicate with sponsors and production agencies.

Kenntnisse

Organizational skills

Confidentiality

Communication skills

Autonomy

Tools

MS Office (Excel, Word, PowerPoint)

Invoicing software

Jobbeschreibung

Location : Luxembourg City

Contract Type : Permanent, 20hours / week

Languages : German & English (French is a plus)

We are seeking an Administrative Assistant to support a renowned artist in managing daily operations. This role requires absolute confidentiality, full autonomy, and strong organizational skills to handle priorities in a fast-paced, international environment.

Tasks

• Administrative and Contract Management
  • Monitor sponsorship and audiovisual contracts
  • Archive and verify legal documents
• Invoicing and Financial Follow-Up
  • Prepare invoices and ensure payment control
  • Track budgets related to artistic projects
• Organization and Logistics
  • Arrange hotel bookings, transportation, and travel coordination
  • Handle unexpected situations and urgent requests
• Partner Liaison
  • Communicate with sponsors, production agencies, media, and service providers
• Reporting and Coordination
  • Update tracking tables and provide regular reports to the artist

Requirements

• Proven experience in administrative assistance or project coordination (preferably in arts, events, or audiovisual sectors)
• Proficiency in MS Office tools (Excel, Word, PowerPoint) and invoicing software
• Language skills: German and English required (French is a plus)
• Personal qualities:
  • Discretion and strong sense of confidentiality
  • Organization, accuracy, and autonomy
  • Ability to manage urgent matters
  • Excellent communication skills

What We Offer

• A versatile and stimulating position in the art industry
• Participation in international projects
• Attractive compensation package
• Dynamic and creative work environment

Interested? Apply online now