Administrative Assistant

Tishman Speyer; Frankfurt; Vor Ort; EUR 35.000 - 45.000; Vollzeit

Zusammenfassung

A global real estate firm in Frankfurt is seeking an Admin Assistant to provide support with daily organizational tasks, manage communications, and assist with office operations. Ideal candidates will have a completed commercial apprenticeship, relevant experience, and fluency in both German and English. Strong organizational skills and a customer-focused attitude are essential for this role.

Qualifikationen

• Relevant professional experience in an administrative environment.
• Ability to manage several tasks simultaneously.
• Strong communication skills, both written and verbal.

Aufgaben

• Provide operative support for daily organizational tasks.
• Coordinate all internal and external communications.
• Assist in managing office reports and supplies.

Kenntnisse

Customer focus

Good communication skills

Organizational skills

Hands-on mentality

Business proficiency in German

Business proficiency in English

MS Office proficiency

Ausbildung

Completed commercial apprenticeship

Jobbeschreibung

Overview

At Tishman Speyer, we are building a better tomorrow. The firm’s visionary leadership team and on the ground experts are unparalleled in their ability to foster innovation, anticipate global and local needs, and cultivate new initiatives, such as its tenant amenities platform Zo., and its flexible space and co-working brand Studio. For us, real estate is more than buildings. We focus on the intersections that matter most. The intersection of real estate and people, real estate and technology, real estate and your local neighborhood. We build community and connection. Designing living rooms to labs, boardrooms to breakrooms, we put the customer at the center of everything we do. We build timeless communities that serve neighborhoods and cities with affordability, public space and easy accessibility.

Since its inception in 1978, Tishman Speyer has acquired, developed, and operated 498 properties, totaling 219 million square feet, with a combined value of approximately $124 billion (US). Its current portfolio includes many iconic communities and assets such as Rockefeller Center in New York City, The Springs in Shanghai, TaunusTurm in Frankfurt, and the Mission Rock neighborhood currently being realized in San Francisco.

Summary of the Position

We are currently looking for an Admin Assistant based in Frankfurt Germany.

Key Responsibilities

• Operative support of the daily organisational as well as administrative tasks of the business
• General tasks and activities to ensure smooth running of the business (such as handling correspondences and checking incoming invoices etc.)
• Coordination of all communications, internally and externally
• Creating and preparation of presentations, protocols, templates und Workshop-documentations
• Welcoming our guests
• Management of the switchboard, mail processing and management of deliveries
• Meeting room coordination and organization of catering
• Assisting the office manager (maintain reports, accounting, office supply orders)

Skills & Qualifications

• Completed commercial apprenticeship
• Relevant professional experience
• High customer focus and a team player with good communication skills, both written and verbal
• Strong organizational skills as well as ability to manage several tasks simultaneously
• High level of service orientation and hands-on mentality
• Business proficiency in German and English
• Strong command of MS Office

Tishman Speyer is deeply committed to creating and maintaining a diverse workforce which promotes different views and perspectives. We expect our leaders and employees alike to champion diversity and inclusion practices. Tishman Speyer has several employee affinity and interest groups that provide employees opportunities to develop professional relationships across the business and identify opportunities for development and advancement.

We are proud to be an Equal Opportunity Employer and treat all applicants for employment equally based upon job-related qualifications and without regards to race, color, age, sex, sexual orientation, gender identity, gender expression, marital status, military or veteran status, national origin, disability, religion, or any other characteristics protected by law.