Administrative Assistant

EUMETSAT; Darmstadt; Vor Ort; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

A European intergovernmental organization located in Darmstadt is seeking an Administrative Assistant to manage secretarial tasks, support team events and handle administrative inquiries. Applicants require strong communication skills, secretarial experience, and proficiency in office software. The role offers a competitive salary and excellent benefits under a flexible work environment.

Leistungen

Excellent salary up to Euro 4500 NET

Flexible working time

Full medical coverage

Attractive pension

30 days of annual leave

Training and development support

Relocation allowance

Qualifikationen

• Candidates must work effectively in English.
• Experience in a multi-lingual environment is required.
• Strong customer-oriented mindset with effective interaction skills.

Aufgaben

• Manage administrative enquiries from staff regarding activities.
• Support team events, meetings, and document preparation.
• Handle travel arrangements for staff members.
• Act as deputy for departmental PA when necessary.

Kenntnisse

Proven secretarial and administrative experience

Ability to work autonomously

Excellent interpersonal and communication skills

Proficient in office software suites

Excellent typing and PC skills

Ausbildung

Full secondary education

Secretarial or office administration qualification

Tools

Word

Excel

PowerPoint

Outlook

Atlassian Confluence

ERP system (preferably SAP)

Jobbeschreibung

What you’ll be doing

• Dealing with administrative enquiries from EUMETSAT staff regarding departmental activities;
• Supporting the preparation of team events, internal, external and international meetings, involving administrative arrangements, booking of locations / rooms, preparation and distribution of documents, arranging catering for in-house meetings;
• Carrying out standard secretarial tasks such as copying, typing, filing, registering incoming and outgoing correspondence in the EUMETSAT Documentation Management System, dealing with incoming and outgoing e-mails, scheduling appointments and following up on actions;
• Preparing international and routine correspondence, i.e. letters, memos and documents;
• Acting as departmental Document Management Responsible (DMR) for document preparation and handling (e.g. in the context of Delegate Body Meetings);
• Dealing with travel arrangements for staff members of the PRD Department;
• Setting up new starter IT accounts and supporting the on-boarding process;
• Dealing with internal and external telephone enquiries and with administrative enquiries from other Divisions/Departments;
• Supporting the monitoring of PRD related budget articles (e.g. mission costs, etc.) as required;
• Updating information and improving the quality of the PRD departmental Atlassian Confluence and intranet pages;
• Act as deputy for D/PRD PA during absence.

What we offer

• Excellent salary, of up to Euro 4500 NET (after income tax) based on skills and experience
• Flexible working time including additional flexi-leave
• Full medical coverage for employee and family
• Attractive pension
• 30 days of annual leave + 14.5 days public holidays
• Training and development support
• Relocation allowance and support (if applicable)

Requirements

Qualifications

A full secondary education is required, preferably with a secretarial or office administration qualification.

Skills and Experience

• Proven secretarial and administrative experience in a multi-lingual environment;
• Proven ability to work autonomously, to plan, self-organise and deliver high quality outputs within deadlines, even in stressful situations;
• Proficient practice of office software suites (i.e. Word, Excel, PowerPoint, Outlook), and experience of a document management system, a collaboration tool (such as Atlassian Confluence or similar) and an ERP system, preferably SAP, with ability to adapt to new tools;
• Excellent typing and PC skills;
• Excellent interpersonal, communication and team-working skills with a strong customer-oriented mindset and ability to interact effectively at all levels with tact and diplomacy.

Languages

Candidates must be able to work effectively in English.

More about us

EUMETSAT’s role is to establish and operate meteorological satellites to monitor the weather and climate from space - 24 hours a day, 365 days a year. This information is supplied to the National Meteorological Services of the organisation's Member and Cooperating States in Europe, as well as other users worldwide.

EUMETSAT also operates several Copernicus missions on behalf of the European Union and provide data services to the Copernicus marine and atmospheric services and their users.

As an intergovernmental European Organisation, EUMETSAT can recruit nationals only from the 30 Member States (Austria, Belgium, Bulgaria, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Lithuania, Luxembourg, The Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and the United Kingdom).