Operations Assistant (Colombia)

Dynamics ATS; Colombia; Remote; COP 58,409,000 - 97,349,000; Full time

Job summary

DOXA is seeking an Operations Assistant to support the Corporate Operations team. The role focuses on generating reports and dashboards, analyzing operational data in Excel, and coordinating project updates between technicians and project managers to ensure accurate tracking and documentation.

Must be in Colombia with remote work, working hours 8:00 AM to 5:00 PM PST, and an advanced command of English. Bachelor's degree and 2–5 years of relevant experience are required to excel in this

Qualifications

• Bachelor’s degree in Business Administration, Operations Management, Data Analytics, or related fields.
• 2–5 years of experience in operations support, reporting, data analysis, or project coordination.
• Advanced English (B2+ - C1).

Responsibilities

• Generate reports and dashboards.
• Analyze and visualize data in Excel.
• Follow up on action items from existing reports (WIP, close-out).
• Coordinate project information between technicians and project managers.
• Get updated status and percent complete from teams and document project close‑outs.

Skills

Microsoft Excel

Pivot tables

Charts

Graphs

Data cleaning

Microsoft Office Suite

SharePoint

AI tools

English communication

Education

Bachelor’s degree

Tools

Office Suite

Job description

Full Time Operations Assistant (Colombia)

At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly.

What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well‑being, ensuring you thrive both personally and professionally.

The Role:

We’re seeking an Operations Assistant to support the Corporate Operations team. This role is ideal for a detail‑oriented professional with experience in reporting, data analysis, and project coordination. You'll play a key role in generating reports and dashboards, analyzing operational data in Excel, and coordinating project updates between technicians and project managers to ensure accurate tracking, documentation, and project close‑outs.

This is a hands‑on individual contributor position with no direct reports, offering opportunities to develop your analytical and operational skills while leveraging Microsoft Office and AI tools.

Location:

Must be in Colombia – Remote.

Environment:

Colombian and International Teams.

Language:

Advanced English (B2+ - C1).

Timezone:

Monday to Friday – 8:00 AM to 5:00 PM PST.

Contract:

Non‑fixed Term Colombian Contract.

Requirements:

Education:

Bachelor’s Degree in Business Administration, Operations Management, Data Analytics, or related fields.

Experience:

2–5 years of experience in a similar operations support, reporting, data analysis, or project coordination role.

Skills:

Intermediate Microsoft Excel skills, including pivot tables, charts, graphs, and raw data cleaning. Proficiency in Microsoft Office Suite, including SharePoint. Ability to use AI tools and strong written and verbal English communication skills.

Characteristics:

Strong attention to detail, analytical thinking, organizational skills, proactive follow‑up, adaptability, and the ability to coordinate effectively with different teams.

Responsibilities:

Perform the following reporting and data analysis tasks:

• Generate reports and dashboards.
• Analyze and visualize data in Excel.
• Follow up on action items from existing reports, such as WIP reports and project close‑out reports.

Perform the following project coordination tasks:

• Coordinate project information between technicians and project managers.
• Work with project managers and technicians to get updated project status and percent complete.
• Assist with the documentation and close‑out of projects.