Operations Assistant

DOXA Talent; Colombia; Remote; COP 26,000,000 - 38,000,000; Full time

Job summary

DOXA Talent, Inc. is seeking an Operations Assistant to support a Corporate Operations team. The role focuses on reporting, data analysis in Excel, and coordinating project updates between technicians and project managers to ensure accurate tracking and close-outs.

This hands-on individual contributor position offers opportunities to develop analytical and operational skills using Microsoft Office and AI tools, with remote work available for candidates in Colombia.

Qualifications

• Bachelor’s degree in Business Administration, Operations Management, Data Analytics, or related fields.
• 2–5 years of experience in operations support, reporting, data analysis or project coordination.
• Intermediate Microsoft Excel skills: pivot tables, charts, graphs, and raw data cleaning.
• Proficiency in Microsoft Office Suite, including SharePoint; ability to use AI tools and strong English communication.

Responsibilities

• Generate reports and dashboards.
• Analyze and visualize data in Excel.
• Follow up on action items from reports (WIP and close-out).
• Coordinate project information between technicians and project managers; update status and percent complete; assist with documentation and close-out.

Skills

Excel pivot tables

Microsoft Office Suite

English communication

Data analysis

Education

Bachelor’s degree in Business Administration, Operations Management, Data Analytics, or related fields

Tools

SharePoint

AI tools

Job description

At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly.

What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally.

The Role:

We’re seeking an Operations Assistant to support a Corporate Operations team. This role is ideal for a detail-oriented professional with experience in reporting, data analysis, and project coordination. You'll play a key role in generating reports and dashboards, analyzing operational data in Excel, and coordinating project updates between technicians and project managers to ensure accurate tracking, documentation, and project close-outs.

This is a hands-on individual contributor position with no direct reports, offering opportunities to develop your analytical and operational skills while leveraging Microsoft Office and AI tools.

Location: Must be in Colombia – Remote.

Environment: Colombian and International Teams.

Language: Advanced English (B2+ - C1).

Timezone: Monday to Friday – 8:00 AM - 5:00 PM PST (10:00AM -7:00PM Colombian time)

Contract: Non fixed- Colombian Full time contract

Requirements:

• Education: Bachelor’s Degree in Business Administration, Operations Management, Data Analytics, or related fields.
• Experience: 2–5 years of experience in a similar operations support, reporting, data analysis, or project coordination role.
• Skills: Intermediate Microsoft Excel skills, including pivot tables, charts, graphs, and raw data cleaning. Proficiency in Microsoft Office Suite, including SharePoint. Ability to use AI tools and strong written and verbal English communication skills.
• Characteristics: Strong attention to detail, analytical thinking, organizational skills, proactive follow-up, adaptability, and the ability to coordinate effectively with different teams.

Responsibilities:

Perform the following reporting and data analysis tasks:

• Generate reports and dashboards.
• Analyze and visualize data in Excel.
• Follow up on action items from existing reports, such as WIP reports and project close-out reports.

Perform the following project coordination tasks:

• Coordinate project information between technicians and project managers.
• Work with project managers and technicians to get updated project status and percent complete.
• Assist with the documentation and close-out of projects.

Success in This Role Looks Like:

• Generate accurate, well-organized reports and dashboards that provide clear operational insights.
• Analyze and visualize data in Excel to support informed decision-making.
• Maintain updated project statuses and completion percentages.
• Proactively follow up on pending action items, WIP reports, and project close-outs.
• Ensure accurate project documentation and timely completion of administrative tasks.
• Facilitate effective communication and coordination between technicians and project managers.