Payroll and Onboarding Specialist

DOXA Talent, Inc.; Colombia; Remote; COP 42,408,000 - 58,032,000; Full time

Job summary

DOXA Talent, Inc. is seeking a Payroll & Onboarding Specialist in Colombia (Remote) to manage payroll administration, onboarding coordination, and HR operations with accuracy and efficiency.

This role requires advanced English (B2+ to C1) and strong communication with internal stakeholders and external partners. The ideal candidate will have 2+ years of payroll, onboarding, and HR support experience, proficiency in Excel, and familiarity with HRIS/payroll platforms.

Qualifications

• Bachelor's degree or technical studies in HR, business, accounting or related field.
• 2+ years in payroll, onboarding, HR ops, or accounting/admin support.
• Experience supporting U.S.-based or distributed teams is a plus.
• Advanced Excel skills and strong English communication.

Responsibilities

• Support payroll workflows: data collection, validation, updates, coordination.
• Maintain accuracy of payroll records; ensure complete submissions.
• Track deadlines, required approvals, outstanding items, and follow-up actions.
• Coordinate onboarding steps for new hires; ensure tasks complete on schedule.
• Maintain onboarding documents, trackers, status updates, checklists.
• Communicate with stakeholders and new hires; improve onboarding workflows.

Skills

Advanced Excel

English communication

Payroll coordination

Onboarding coordination

Reporting

Data management

Confidentiality

Education

Bachelor's degree or technical studies in HR/Business/Accounting/Finance

Tools

HRIS

Payroll platforms

Accounting systems

Ottimate

Job description

At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly.

What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally.

The Role

We’re seeking a Payroll & Onboarding Specialist. This role is designed for a highly organized, detail-oriented professional who excels at managing payroll administration, onboarding coordination, and operational processes with accuracy and efficiency.

You’ll play a key role in supporting payroll workflows, coordinating employee onboarding, maintaining accurate documentation and reporting, and ensuring seamless communication with internal stakeholders and external partners.

Location: Must be in Colombia – Remote.

Environment: Colombian and International Teams.

Language: Advanced English (B2+ - C1).

Salary: COP $4,500,000 per month.

Timezone: Monday to Friday – 9:00 AM – 6:00 PM EST (8:00 AM – 5:00 PM Colombia).

Contract: Non-fixed Term Colombian Contract.

Requirements:

Education: Bachelor's degree or technical studies in Human Resources, Business Administration, Accounting, Finance, or a related field (preferred).

Experience: 2+ years of experience in payroll administration, onboarding, HR operations, accounting support, or administrative support. Experience supporting U.S.-based companies or distributed teams is a plus.

Skills: Advanced Excel (Pivot Tables, filters, formulas, and spreadsheet management), strong English communication skills, payroll and onboarding coordination, reporting, data management, and the ability to maintain confidentiality. Experience with HRIS, payroll platforms, accounting systems, or Ottimate (preferred; training provided).

Characteristics: Highly organized, detail-oriented, proactive, dependable, able to manage multiple priorities, meet deadlines, work independently, and communicate professionally with senior stakeholders and external partners.

Responsibilities

Payroll Administration

• Support payroll administration workflows, including data collection, validation, updates, and coordination.
• Maintain accurate payroll-related records and ensure information is complete before submission.
• Track payroll deadlines, required approvals, outstanding items, and follow-up actions.
• Communicate directly with the funding partner regarding payroll information, requests, discrepancies, and next steps.
• Identify missing information or inconsistencies and escalates issues promptly and professionally.

Onboarding Coordination

• Coordinate onboarding steps for new hires and ensure required tasks are completed accurately and on schedule.
• Collect, organize, and verify onboarding documentation and employee records.
• Maintain onboarding trackers, status updates, checklists, and supporting documentation.
• Coordinate communication with internal stakeholders and new hires throughout the onboarding process.
• Support improvements to onboarding workflows, templates, and process documentation.