Administrative Assistant (Colombia)

Dynamics ATS; Colombia; A distancia; COP 24.000.000 - 42.000.000; Jornada completa

Descripción de la vacante

DOXA is seeking an organized Administrative Assistant to support operations across a Colombian property portfolio. This full-time role requires independence, strong time management, and attention to detail.

You will assist the regional property manager with deposits, payments, recordkeeping, and vendor onboarding, with training on Yardi provided and English at advanced/B2+ level. Remote in Colombia with PST-friendly hours.

Formación

• Bachelor’s degree in a related field.
• 3–5 years of Administrative Assistant experience, property management a plus.
• Proficiency in Word, Excel, Outlook, SharePoint, and Teams; strong organizational skills.

Responsabilidades

• Manage security deposits weekly and forward dispositions over $100 for collections.
• Communicate with staff by phone, Outlook, and Teams.
• Create and save documents in SharePoint/Teams.
• Sort and organize data in Excel and Word.
• Provide administrative support to the regional property supervisor.
• Process rent payments and forward invoices to the property manager.
• Prepare monthly expense reports for the supervisor.
• Screen calls from residents, vendors, and managers.

Conocimientos

Microsoft Word

Microsoft Excel

Outlook

SharePoint

Microsoft Teams

Time management

Analytical

Educación

Bachelor's degree

Herramientas

Yardi

Descripción del empleo

Full Time Administrative Assistant (Colombia)

At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly.

What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally.

The Role:

We’re seeking an organized, detail-oriented Administrative Assistant to support day-to-day operations across an assigned property portfolio. This role is designed for a proactive professional with strong time management, prioritization skills, and the confidence to work independently in a self-directed environment.

You’ll play a key role in supporting the Regional Property Manager, managing administrative tasks, processing payments, maintaining accurate records, and ensuring deadline-driven activities are completed efficiently. Experience in property management is a plus, but not required, as training on Yardi will be provided.

Location: Must be in Colombia – Remote.

Environment: Colombian and International Teams.

Language: Advanced English (B2+ - C1).

Timezone: Monday to Friday – 8:00 AM – 5:00 PM PST.

Contract: Non-fixed Term Colombian Contract.

Requirements:

• Education: Bachelor’s degree in a related field.
• Experience: 3–5 years of experience as an Administrative Assistant. Background in property management support is a plus but not required.
• Skills: Proficiency in Microsoft Word, Excel, Outlook, SharePoint, and Microsoft Teams. Strong organizational, analytical, and time management skills. Familiarity with Yardi is a plus; training is provided.
• Characteristics: Highly organized, detail-oriented, proactive, confident, adaptable, and able to work independently in an autonomous, self-directed environment.

Responsibilities:

Perform the following day-to-day administrative tasks:

• Manage security deposits on a weekly basis, ensuring checks are mailed per the accounting process and dispositions over $100 are forwarded for collections
• Communicate with staff at all levels by phone, Outlook, and Microsoft Teams
• Create and save documents through SharePoint/Teams
• Use Excel and Word to sort and organize data

Perform the following portfolio support tasks:

• Provide administrative support to the regional property supervisor
• Assist with administrative onboarding of new properties and vendor setup
• Assist with administrative offboarding and closing out of properties
• Process rent payments
• Forward incoming invoices to the property manager and process upon request
• Prepare monthly expense reports for the supervisor

Perform the following recordkeeping and front line tasks:

• File, type, copy, and scan documents
• Organize and schedule meetings and appointments as directed by the supervisor
• Screen calls from residents, vendors, and managers