Administrative Assistant

DOXA Talent, Inc.; Colombia; Remote; COP 18,000,000 - 36,000,000; Full time

Job summary

DOXA Talent, Inc. is seeking an organized Administrative Assistant to support day-to-day operations across an assigned property portfolio. You will assist the Regional Property Manager, handle administrative tasks, payments, and recordkeeping in a self-directed environment.

Bachelor's degree, 3–5 years of experience, and proficiency in Word, Excel, Outlook, SharePoint, and Teams are required. Yardi familiarity is a plus; training is provided.

Qualifications

• Bachelor's degree in a related field.
• 3-5 years of experience as an Administrative Assistant.
• Experience in property management is a plus but not required.
• Advanced English (B2+ - C1).

Responsibilities

• Manage security deposits weekly and forward dispositions over $100 for collections.
• Communicate with staff by phone, Outlook, and Teams.
• Create and save documents through SharePoint/Teams.
• Use Excel and Word to sort and organize data.
• Provide administrative support to regional property supervisor.
• Assist with vendor setup, onboarding, and offboarding of properties.
• Process rent payments and forward invoices to the property manager.
• Prepare monthly expense reports for the supervisor.
• File, type, copy, and scan documents.
• Organize and schedule meetings and appointments.
• Screen calls from residents, vendors, and managers.

Skills

Microsoft Word

Microsoft Excel

Outlook

SharePoint

Microsoft Teams

Organizational skills

Analytical skills

Time management

Yardi familiarity

Education

Bachelor's degree in related field

Tools

Yardi software

SharePoint

Microsoft Teams

Outlook

Job description

At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly.

What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well‑being, ensuring you thrive both personally and professionally.

The Role:

We're seeking an organized, detail-oriented Administrative Assistant to support day-to-day operations across an assigned property portfolio. This role is designed for a proactive professional with strong time management, prioritization skills, and the confidence to work independently in a self‑directed environment. You'll play a key role in supporting the Regional Property Manager, managing administrative tasks, processing payments, maintaining accurate records, and ensuring deadline-driven activities are completed efficiently. Experience in property management is a plus, but not required, as training on Yardi will be provided.

Location: Must be in Colombia - Remote.

Environment: Colombian and International Teams.

Language: Advanced English (B2+ - C1).

Timezone: Monday to Friday - 8:00 AM - 5:00 PM PST (10:00AM -7:00PM Colombian time)

Contract: Non fixed- Colombian Full time contract

Requirements:

Education: Bachelor's degree in a related field.

Experience: 3-5 years of experience as an Administrative Assistant. Background in property management support is a plus but not required.

Skills: Proficiency in Microsoft Word, Excel, Outlook, SharePoint, and Microsoft Teams. Strong organizational, analytical, and time management skills. Familiarity with Yardi is a plus; training is provided.

Characteristics: Highly organized, detail-oriented, proactive, confident, adaptable, and able to work independently in an autonomous, self-directed environment.

Responsibilities:

Perform the following day-to-day administrative tasks:

• Manage security deposits on a weekly basis, ensuring checks are mailed per the accounting process and dispositions over $100 are forwarded for collections
• Communicate with staff at all levels by phone, Outlook, and Microsoft Teams
• Create and save documents through SharePoint/Teams
• Use Excel and Word to sort and organize data

Perform the following portfolio support tasks:

• Provide administrative support to the regional property supervisor
• Assist with administrative onboarding of new properties and vendor setup
• Assist with administrative offboarding and closing out of properties
• Process rent payments
• Forward incoming invoices to the property manager and process upon request
• Prepare monthly expense reports for the supervisor

Perform the following recordkeeping and front line tasks:

• File, type, copy, and scan documents
• Organize and schedule meetings and appointments as directed by the supervisor
• Screen calls from residents, vendors, and managers