Administrative Assistant

DOXA Talent; Colombia; A distancia; COP 16.740.000 - 33.480.000; Jornada completa

Descripción de la vacante

A talent outsourcing firm is looking for an Administrative Assistant to provide administrative support to the Regional Property Supervisor. The ideal candidate should have a technical degree and experience in administrative roles, ideally within property management. Strong proficiency in Microsoft Office, excellent communication skills, and the ability to handle multiple tasks in a fast-paced environment are essential. This is a remote position based in Colombia, offering a non-fixed term Colombian contract.

Formación

• Technical degree or professional studies in Administration, Business Management, Property Management, or related fields is preferred.
• Previous experience in administrative roles; experience in property management is a plus.

Responsabilidades

• Assist Regional Property Supervisors with day-to-day property management duties.
• Organize and schedule meetings and appointments as directed by Supervisor.
• Maintain confidential and sensitive information.
• Screen calls from Residents, Vendors, and Managers.

Conocimientos

Proficiency in Microsoft Office

Strong written and verbal communication skills

Ability to multitask and prioritize effectively

High attention to detail and organizational skills

Familiarity with office equipment

Experience with Yardi Voyager

Educación

Technical degree in Administration or related field

Herramientas

Yardi Voyager

Descripción del empleo

At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly.

What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally.

The Role

We’re seeking an Administrative Assistant. This role is designed for a proactive, detail-oriented professional who thrives in a fast-paced environment and is passionate about supporting property management operations.

You’ll play a key role in providing administrative support to the Regional Property Supervisor, ensuring the efficient day-to-day operation of the assigned property portfolio.

Location

Must be in Colombia – Remote.

Environment

Colombian and International Teams.

Language

Advanced English (B2+ - C1).

Timezone

Monday to Friday – 8:00 AM – 5:00 PM PST.

Contract

Non-fixed Term Colombian Contract.

Requirements

• Education: Technical degree or professional studies in Administration, Business Management, Property Management, or related fields (preferred).
• Experience: Previous experience in administrative roles; experience in property management is a plus.

Skills

• Proficiency in Microsoft Office (Outlook, Excel, Word, Teams).
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• High attention to detail and organizational skills.
• Familiarity with office equipment (printers, telephones, check scanners).
• Experience with Yardi Voyager is a plus.

Characteristics

• Self-motivated and resourceful.
• Able to work under pressure in a fast-paced environment.
• Team-oriented with a growth mindset.
• Communicates with transparency and professionalism.
• Committed to confidentiality and ethical standards.

Responsibilities

• Assist Regional Property Supervisors with day-to-day property management duties.
• Be able to work under pressure and in a fast-paced environment.
• Making Bank Deposits
• Processing bills
• Interact with residents, onsite managers, supervisors, and office staff.
• Organize and schedule meetings and appointments as directed by Supervisor.
• Maintain confidential and sensitive information per company policy to ensure privacy is secured.
• Screen calls from Residents, Vendors, and Managers.