Payroll and Onboarding Specialist (Colombia)

Dynamics ATS; Colombia; À distance; COP 22 320 000 - 44 640 000; Plein temps

Résumé du poste

DOXA is seeking a Payroll & Onboarding Specialist based in Colombia to support payroll administration, onboarding, and HR operations for a US-based team. The role emphasizes advanced Excel, meticulous documentation, and strong English communication.

You will interact with external partners and internal stakeholders to ensure accurate payroll, smooth onboarding, and timely follow-ups. Location is remote from Colombia with EST business hours; a detail-oriented professional will manage data,

Qualifications

• Degree or technical training in Business Administration, Accounting, HR, Finance or related field.
• 2+ years in payroll administration, onboarding, HR ops or related roles.
• Advanced Excel: pivots, filters, formulas, tracking.
• Excellent written and verbal English communication.
• Strong attention to detail, organization and confidentiality.

Responsabilités

• Payroll Administration: data collection, validation, updates, coordination; maintain records; track deadlines; coordinate with funding partner; escalate issues.
• Onboarding Coordination: manage onboarding steps, collect and verify docs, maintain trackers and checklists; coordinate with stakeholders.
• Excel, Reporting & Data Management: maintain trackers, use Excel tools, prepare routine reports, ensure data accuracy.

Connaissances

Advanced Excel

English communication

Data validation

Reporting

Payroll coordination

Onboarding coordination

Formation

Business Administration / Accounting / HR / Finance degree

Outils

Payroll platforms

HRIS systems

Accounting tools

Payables workflows

Ottimate (payables)

Description du poste

Payroll and Onboarding Specialist (Colombia)

Colombia

Full Time Payroll and Onboarding Specialist (Colombia)

At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly.

What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally.

The Role:

We’re seeking a highly organized and detail-oriented Payroll & Onboarding Specialist to support payroll administration, employee onboarding, and HR operations for a U.S.-based team with talent in Colombia. This role is ideal for someone with advanced Excel skills, strong English communication abilities, and exceptional attention to detail.

You’ll play a key role in ensuring accurate payroll coordination, seamless onboarding processes, proper documentation, and timely follow-ups. You’ll also communicate directly with external partners and collaborate with executive stakeholders to maintain operational efficiency and ensure deadlines are consistently met.

Location: Must be in Colombia – Remote.

Environment: Colombian and International Teams.

Language: Advanced English (B2+ - C1).

Timezone: Monday to Friday – 9:00 AM to 6:00 PM EST.

Contract: Non-fixed Term Colombian Contract.

Requirements:

• Education: Degree or technical training in Business Administration, Accounting, Human Resources, Finance, or a related field is preferred.
• Experience: 2+ years of experience in payroll administration, onboarding, HR operations, accounting support, or related administrative roles.
• Skills: Advanced Excel proficiency, including pivot tables, filters, formulas, and spreadsheet management; strong written and verbal English communication; data validation and reporting; payroll and onboarding coordination; and proficiency in managing detailed trackers and documentation.
• Characteristics: Exceptional attention to detail, accuracy, organization, confidentiality, accountability, and the ability to manage multiple priorities independently, meet deadlines, anticipate issues, and follow through without frequent reminders.
• Preferred Qualifications: Experience with payroll platforms, HRIS systems, accounting tools, payables workflows, or U.S.-based companies and distributed teams. Familiarity with Ottimate or similar payables platforms is a plus; training will be provided for payables-related responsibilities.

Responsibilities:

Payroll Administration:

• Support payroll administration workflows, including data collection, validation, updates, and coordination.
• Maintain accurate payroll-related records and ensure information is complete before submission.
• Track payroll deadlines, required approvals, outstanding items, and follow-up actions.
• Communicate directly with the funding partner regarding payroll information, requests, discrepancies, and next steps.
• Identify missing information or inconsistencies and escalation issues promptly and professionally.

Onboarding Coordination:

• Coordinate onboarding steps for new hires and ensure required tasks are completed accurately and on schedule.
• Collect, organize, and verify onboarding documentation and employee records.
• Maintain onboarding trackers, status updates, checklists, and supporting documentation.
• Coordinate communication with internal stakeholders and new hires throughout the onboarding process.
• Support improvements to onboarding workflows, templates, and process documentation.

Excel, Reporting & Data Management:

• Maintain detailed spreadsheets and trackers using strong Excel functionality.
• Use Excel tools, including pivot tables, filters, formulas, and clean formatting, to organize and analyze information.
• Prepare routine reports and status updates for leadership review.
• Ensure payroll, onboarding, and operational data is accurate, consistent, and easy to review.

Cross-Functional Coordination:

• Manage multiple priority tasks while maintaining accuracy, responsiveness, and confidentiality.
• Provide timely updates to Adam, Kristin, and other key stakeholders as needed.
• Collaborate with internal team members to support payroll, onboarding, and operational continuity.
• Assist with additional administrative or operations-related responsibilities as business needs evolve.