Receptionist / Office Management Assistant/ Manager 80 - 100 % (w/m)

Bolder Trustees (Switzerland) AG; Arbach; Vor Ort; CHF 52.000 - 78.000; Vollzeit

Zusammenfassung

Bolder Trustees (Switzerland) AG in Baar, Switzerland, is seeking a proactive Receptionist / Office Management Assistant/Manager to join our dynamic, international team. You will be the first point of contact, manage meetings, coordinate travel, and support everyday office operations with a friendly, professional approach.

This role requires excellent German and English, strong Microsoft skills, and the ability to work independently as well as in collaboration with colleagues.

Qualifikationen

• Dynamic person able to handle a fast-paced international environment.
• Self-sufficient and proactively initiates tasks independently.
• IT Savvy and open to mastering new software.
• Ability to prioritize tasks and stay organized.
• Discrete, motivated and collaborative, able to work autonomously.

Aufgaben

• Organize Teams calls and moderate internal meetings.
• Schedule meetings from Outlook and use Scheduler features.
• Greet visitors, manage reception, and prepare coffee and refreshments.
• Maintain meeting rooms and organize post and office supplies.
• Handle calls, copying/scanning, and document completion.
• Assist with travel arrangements and expense reporting.
• Support events and coordinate on-site and off-site meetings.

Kenntnisse

Outlook

Teams

PowerPoint

Excel (basic)

German & English (written and spoken)

Team collaboration

Organizational skills

Discretion

Prioritization

Jobbeschreibung

Bolder Group is a highly respected boutique provider of trust and corporate services, serving ultra-high net worth families from all over the world.

We are looking for a qualified person to strengthen our Office Management team.

Receptionist / Office Management Assistant/ Manager 80 - 100 % (w/m)

Tasks

• Organize Teams Calls
• Moderate Team Calls during Internal Meetings, able to use all Teams features, including sharing screen, using the Teams transcription features.
• Ability to efficiently schedule meetings from Outlook, know how to utilize Outlook features, such as the Scheduler Assistant Function
• Knowledge of Nav1 and/or SharePoint is a plus
• Software Savvy and eager to learn new software
• Be the main face at the receptionist make visitors feel welcome, prepare coffee, water etc. and accompany clients to the meeting rooms
• Maintain the meeting rooms
• Organize all incoming post (Including stamping, ordering couriers and forwarding mail to customers) Maintenance of the office applications (printers, coffee machine, shredder, etc.)
• Maintain the kitchen
• Ensure smooth flow of telephone calls
• Copying, scanning and completing documents
• Expense reporting, book travel expenses, petty cash
• Scheduling and planning appointments and travel
• Handling correspondence in German and English
• Organizing Legalizations /Apostilles
• Support company events, planning of on-site and off-site meetings
• Organize parking spots
• Bringing Post daily to Post Office at 17:15

Your Profile

• Dynamic person, who can handle a fast-paced international working environment
• Self-sufficient, proactively initiating tasks independently and willing to hit the ground running
• Strong Microsoft skills (Outlook, Teams, PowerPoint and basic Excel)
• IT Savvy and open to mastering new software
• Ability to prioritize tasks
• Organized person with a system to keep track of tasks
• Discrete
• Motivated
• Ability to work collaboratively in a team as well as autonomously
• Excellent skills in German and English (written and spoken); other languages would be a plus

What we offer:

A dynamic international working environment and very attractive working employment conditions and benefits.

Bolder Trustees (Switzerland) AG

Lindenstrasse 16

6340 Baar

Mrs. Nadejda Krastanova